Ngaio Hardie
North Shore City,AUK
Summary
Proven Executive Assistant with a track record of enhancing operational efficiency at Takapuna Grammar School. Excelled in executive support and relationship building, demonstrating advanced multitasking and confidentiality management. Spearheaded project implementations and streamlined travel arrangements, significantly contributing to the management of high-volume workloads in a rapidly changing environment.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Executive Assistant to the Principal/BoT Secretary
Takapuna Grammar School
10.2019 - 08.2024
- Rendered full-scale support services to facilitate smooth operations for the Principal
- Managed Principal’s calendar, scheduled meetings, and organised meeting materials
- Effectively handled various types of communication, including emails, phone calls, and letters
- Prepared required reports, presentations, and documents
- Ensured efficient communication between staff, students, parents, and external stakeholder
- Contributed to project management and the implementation of school initiatives.
- Implemented and maintained efficient operations and organised meetings for the school's Board of Trustees
- Contributed to a positive work environment by providing support to colleagues as needed, fostering strong professional relationships
Executive Personal Assistant to the Chairman
Plastic Materials & Processes (NZ) Ltd
12.2017 - 10.2019
- Ensured accurate organisation of personal and professional paperwork in a global company
- Maintained confidentiality while working with sensitive data
- HR function
- Organised and scheduled appointments for upcoming events, maintaining efficient calendar management
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Improved time management of the executive through effective prioritisation and organisation of tasks
- Oversaw maintenance of vehicles and ensured compliance with personal property standards
- Spearheaded the efficient handling of both domestic and international expenses, specifically overseeing the Chairman’s personal account.
- Handled all personal insurance and trust documentation.
- Successfully managed international travel and accommodation bookings, covering destinations in New Zealand, Australia, USA, Europe, and Asia.
Regional Coordinator
Primary ITO
02.2014 - 12.2017
- Managed budgets and resources effectively to achieve financial goals and optimised regional operations
- Office management for the smooth, effective operation of the Auckland office
- Fostered strong relationships with key stakeholders, promoting collaboration and driving business development
- Managed end-to-end execution of multiple training courses
- Provided administrative support to two senior managers working in a field-based environment
- PA to the Regional Manager
Education
Howick College
Auckland, NZSkills
- Executive Support
- Strong decision-making
- Advanced multitasking
- Client Relationship Building
- Time management expertise
- Full proficiency with Microsoft Office Suite and Google Docs
- Detail-oriented approach
- Calendar Management
- Meeting facilitation
- Travel Arrangements
- Strong Problem Solver
- Information confidentiality
Certification
2019 Transitional Facility Operator training
2015 Project management training, advanced CRM training, health & safety officer training
2014 Advanced Outlook training, First aid training, managing difficult situations
Timeline
Executive Assistant to the Principal/BoT Secretary
Takapuna Grammar School
10.2019 - 08.2024
Executive Personal Assistant to the Chairman
Plastic Materials & Processes (NZ) Ltd
12.2017 - 10.2019
Regional Coordinator
Primary ITO
02.2014 - 12.2017
Howick College
2019 Transitional Facility Operator training
2015 Project management training, advanced CRM training, health & safety officer training
2014 Advanced Outlook training, First aid training, managing difficult situations
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