NIKHIL UPADHYAY
Auckland
Summary
Experienced and highly organized Events Coordinator / Operations Professional with over 12 years of experience managing corporate events, conferences, exhibitions, and brand activations across India and New Zealand. Adept at handling end-to-end event delivery — from concept and planning to logistics and execution. Skilled in vendor coordination, budgeting, client liaison, and on-site operations. Recognized for calm problem-solving under pressure, precision in execution, and the ability to deliver seamless events that exceed client expectations.
Overview
12
12
years of professional experience
Work History
Operations Team Member
Goodman Fielder
08.2025 - 12.2025
- Supported production and logistics operations for promotional and internal corporate activities.
- Managed material handling, packing, and dispatch operations, ensuring accurate delivery to event venues.
- Collaborated with internal teams to maintain safety standards and workflow efficiency.
- Streamlined preparation processes, achieving a 15 % reduction in turnaround time for event material readiness.
Event Coordinator
Collective Heads – Experiential Marketing Solutions
02.2020 - 02.2025
- Directed end-to-end management of corporate events, exhibitions, and brand activations across major cities in India.
- Oversaw planning, budgeting, vendor management, logistics, and on-site supervision ensuring projects met client expectations and timelines.
- Coordinated multi-city activations and B2B exhibitions, managing over 25 vendors and suppliers.
- Led cross-functional teams of 10–20 event professionals and support staff for each event.
- Implemented a vendor evaluation system that reduced operational issues by 20 % and improved post-event satisfaction ratings.
- Assisted in client pitch presentations and contributed to three major account wins in FMCG and automotive sectors.
- Delivered an average of 40+ corporate and experiential events annually, maintaining consistent client satisfaction and quality standards.
Operations & Events Coordinator
Gravity Concept
05.2017 - 12.2019
- Delivered corporate conferences, product launches, and trade exhibitions for high-profile regional clients.
- Managed venue sourcing, logistics, supplier contracts, and staffing, maintaining alignment with brand objectives.
- Supervised AV production, stage design, and live show setups, ensuring adherence to technical specifications.
- Handled event budgets up to INR 25–30 lakh, ensuring cost control and timely vendor payments.
- Partnered with brands in telecom, FMCG, and finance sectors, executing large-scale marketing campaigns and activations.
- Enhanced project turnaround by creating standardized process templates, improving efficiency by 25 %.
Events & Production Assistant
Craftworld Events
07.2013 - 04.2017
- Supported production teams in executing corporate functions, exhibitions, and large-scale entertainment shows.
- Assisted with AV checks, backstage coordination, and logistics during live events.
- Coordinated hospitality, transport, and on-site guest management for high-profile events.
- Contributed to the successful execution of national award functions and brand exhibitions across India.
Education
Bachelor of Arts - Mass Media
Mumbai University
Mumbai, India06-2013
Skills
- Corporate Events & Conferences
- Event Planning & Coordination
- Vendor & Venue Management
- Client & Stakeholder Relations
- Event Logistics & Scheduling
- Run Sheets & Timelines
- On-site Operations & Team Supervision
- Guest Experience & Hospitality
Languages
English
Professional Working
Hindi
Professional Working
Marathi
Professional Working
Timeline
Operations Team Member
Goodman Fielder
08.2025 - 12.2025
Event Coordinator
Collective Heads – Experiential Marketing Solutions
02.2020 - 02.2025
Operations & Events Coordinator
Gravity Concept
05.2017 - 12.2019
Events & Production Assistant
Craftworld Events
07.2013 - 04.2017
Bachelor of Arts - Mass Media
Mumbai University