Renee Mika
Manurewa,New Zealand
Summary
Resourceful Project Manager with 24 years of expertise in organizing business operations, financial oversight and resource management to achieve smooth flow and project operations. Monitors projects by adhering to production schedule and budget, managing production team, identifying problems and providing targeted solutions. Knowledgeable in quantity surveying, subcontractor management, accounting principles, bookkeeping, budget, and financial management.
Overview
28
28
years of professional experience
1
1
Certification
Work History
Project Manager Operations Digital/Innovation HSEC Systems Advisor/Lead Procurement/Expediting Team Lead
Fletcher Asse Hub
06.2020 - Current
- Assist the Operations Manager, second in charge with the day to day running of the Asset Hub
- Month End Reporting, Manage Business Units performance, Revenue, Profit & Loss and Margin
- Deliver on Budget
- Create and Lead the implementation of digital solutions for map based processes, digital solutions for signing in, time sheeting, job cards, stock transfers, GPS tracking, Pricing tool for Assets and Reporting
- Equipment review involvement in purchasing (Capex) and disposing of Assets
- Health & Safety, Environmental and Quality Advisor, leader
- Subcontract Management
- Change current process to work better
- Promote positive communication and engagement environment
- Leadership in Health and Safety, create and manage a risk register, to designed new digital version of our Induction
- Be the national team leader of all Asset Hub administrators, developing the team into a motivated, enthusiastic, customer focused and commercial astute team
- Manage and give effective administration support lead of the Asset Hub admin team
- Support the team in setting individual and team goals to help meet the Asset Hub vision and strategies
- Lead the implementation of the digitalisation of the Asset Hub administration and asset management tools
- Lead the engagement with Group Technology and market investigation to support the implementation of digital practises that will increase efficiency and operational effectiveness
- Asset Management system subject matter expert to lead the implementation of a new asset management system
- Work with the Operations team to constantly review the engagement model to increase operational efficiency, through digitalisation of processes it will furthermore lead the investigation, development and implementation of an asset management system to support the increase in operational efficiencies
- Lead the development of JDE Utilisation (or replacement system) of how to use it to its full capability
- Develop a team that provides support and cover at all levels and functions, to ensure cross skilling and all functions complete in a timely fashion
- Develop more efficient administrative processes to improve commercial performance
- This will include supervision and management of cash flow (debt collection and invoicing protocols) to support cash positive financial positions
- Project Managing Office, Smoke and Toilet block upgrades, Quantity surveyor plans programme Sub Contractors duties, time and cost
- Manage all HSEC processes, systems, RADAR entry, incident reporting
- Manage Procurement and Expediting team
- Manage Systems Implement change, training and support across the wider Business
- Tasks:
- Develop an excellent asset management capability
- Enable the Asset Hub to increase the efficiency of back-office processes
- Enable the processes, systems and data to support the core function of the Hub – Asset Management
- To better serve our customers, billing in a more timely and accurate manner, and reduce operational inefficiencies
- Increase revenue through removing lost paperwork
- Increase cash flow by on time, accurate invoicing
- Record environmental information to support sustainability goals
- Help run a National Office
- Support Operations Manager in all Operations
- Onboarding/Offboarding Staff
- Toolbox Meetings
- Team reviews, team management, team deadlines, month end team processes and processing
- Job Card and Payroll reporting, analysing
- P&L, Margin reporting Major system changes to increase Revenue
Management Accountant
Brian Perry Civil (A Div of Fletcher Construction)
09.2018 - 06.2020
- Day to Day Accounting of the Specialist Brands Business Units & Plant yard
- Month End reporting, Month End results reporting to Fletcher Building
- Stock Management
- Reviewing the cost centers
- Prepare Budget Vs Actuals Analysis
- Preparing Monthly Financials including Branch P&L’s
- Deliver and Assist in preparation of budgets
- Support the Financial Controller to liaise with the branches to ensure the appropriate level of Op expenditure, Capex, cost center management and reporting
- Preparing balance sheet reconciliations
- Support the preparation of half year and annual financial statements
- Quarterly Inter-company balancing amongst Fletcher Business units, agree and report into Hyperion
- Assist Quantity Surveyors with their projects, budgets, P&L’s
- How they are tracking, Monthly meetings and regular help
- Yearly Budget forecasting, reviewing and entering Meet deadlines
- Tasks:
- Undertake projects or activities as required by the business
- Safety & Wellbeing Management
- Actively demonstrate safe work processes and behaviours and ensure these are followed by all employees and contractors in their place of work
- Implementation of H&S procedures in the business that meet local standards and Fletcher requirements and support and implement company wide safety initiatives as appropriate
- Distribute weekly payroll/outstanding variation figures and hours to management
- Create P&L for Foundation Group and Split General Ledger for Head Office departments, to track overhead spending
- High numerical understanding
- Excellent verbal and written communication skills
- Excellent analytical ability and attention to detail
- Strong relationship and interpersonal skills
- Flexible in dealing with conflicting priorities and changing requirements
Project Accountant Quantity Surveyor
MHX Kirkbride Alliance (Fletche Construction Infrastructure Alliance Partner)
02.2015 - 09.2018
- Client Claims for all Alliance Partners $390M Project
- Monthly Audits Audit queries for all Alliance Partners - Fletcher/Higgins/Beca
- GST, FBT, Excise Duty
- Cash flow
- Training of all Staff
- Subcontract Management
- Staff Supervision
- Accountable for all Accounting functions, Payments, Foreign Currency
- JDE Super-user
- Bank Account Reconciliation/Retention Account Reconciliation
- Fixed Asset Register
- Backup/Fill in Quantity Surveyor
- Tasks:
- Set-Up and Close Project
- Workflow Management
- Monthly Reporting
- Daily contact with Creditors and Subcontractors
- Support Commercial Manager and Quantity Surveyors
- Super-user for JDE (Edwards) Implementation
- Daily Assistance with POS (Purchase Order System)
- Accounts payable Subcontract and Debtor Queries
- Manage Fixed Assets and Disposals
- Safety Committee Member/Health & Safety Representative
- Wellbeing team member
Finance Team Leader
Fletche Building Shared Services
02.2014 - 02.2015
- Multiple Businesses (continual growing)
- Staff Supervision (continual growing team)
- High Output
- Rollout of a new online approval system which supports current ERP system
- Change Management
- Relationship Building
- Training
- Problem Solving
- Tasks:
- Business Unit Process Role Out/ Creditor Change Process Role Out
- High Communication Output with Creditors/Business Units/FB Unite/Senior Management
- Catering to all the Business Units Requirements
- Daily Reporting
- Key Account Follow Up/ Ensure payments are made
- Daily Focus Change, Rollout amongst Team members
- Team Meetings Team Building
- Team lead for AP for the Steel Group - Pacific Steel Group, Pacific Steel Coilcoaters/Pacific Wire, Fletche Easysteel/Cyclone, Fletche Reinforcing, Taurean Doors, Dimond, Fletche Steel Ltd and AHI Roofing
New Business/Tendering Accountant
The Fletche Construction Company Ltd – Infrastructure Division
03.2013 - 02.2014
- Transmission Gully Joint Venture and Consortium Budget Reporting
- Joint Venture Man-Power Reporting
- Processing Invoices/Purchase Orders
- Client/Partner Debt Invoicing
- Respond to Notices and Clarification Question Responses Tracking/Documenting/Circulating
- Design out tracking/invoice approval
- Support Records link and Administration Team
- Support the Commercial Manager
- General Ledger Journals/Reconciliations
- Tasks:
- Set-up New Project
- Liaising with Consortium and Joint Venture Parties
- Assist with Office Set-up/Petty Cash
- Transfer all costs for MacKay’s to Peka Peka Alliance
- Raised all invoices recovering costs shared with the Joint Venture and Consortium
Accounts Team Leader
Van Oord Australia Pty Ltd
05.2012 - 11.2012
- Staff Supervision up to5 Direct Reports
- Supervise Accounts Payable function
- Cash Flow Management with multiple accounts, Multiple currencies
- Ensure payments are made accurately
- Bank Reconciliations
- Statement Reconciliations
- Complete Accounts Payable process from credit application to reconciliation of payments
- Processing Key Accounts Support and Training for Staff
- Tasks:
- Ensure all documents comply with local regulations and policies
- Ensure all invoices have been charged to the relevant project
- Matching invoices in ABW, checking data is entered correctly
- Daily/Weekly cash flow meeting with the Accounts Manager
- Petty Cash, General Ledger Journals
- Daily contact with Creditors
- Change processes with Key Accounts
Accounts Team Leader
The Fletche Construction Company Ltd – Infrastructure Division
06.2005 - 05.2012
- Staff Supervision up to5 Direct Reports
- Supervise Accounts Payable function
- Cash Flow Management
- Foreign Currency Payments/Deal Management Hedges/Rolls
- Account Receivable Claims to Clients/Debt Recovery
- Training for all Staff including Site Personnel
- Subcontract Payments
- General Ledger Reconciliations/General Ledger Journals
- Bank Reconciliation/Advance Account Reconciliations
- Set-up & Close-out of Joint Venture and Alliance Projects
- Arrange all Team Building Events/Organising All Team Meetings
- Set-up for All New Projects
- Performance and Development Reviews for all Staff
- Training requirements for all Staff including Quantity Surveyors, Project Managers, Engineers
- Tasks:
- Set-up New Computer Packages - Plant Yard Tracking System, Purchase Ordering System, Workflow Online invoice Approval System
- Excise Duty Refunds
- Liaising with Creditors/Debtors/Clients
- Half Year End & Year End Accruals, Inter-Company Balancing
- Liaising with Project Managers and Site Personnel
- Direct Link Payments20th Runs - Creditors/Subcontractors PAYE, FBT, GST
Accounts Payable Administrator
The Fletche Construction Company Ltd – Infrastructure Division
10.2000 - 06.2005
- Paying over1000 Creditors
- Monthly Creditor Reconciliations
- Data Entry
- Liaising with Creditors
- Liaising with Project Managers and Site Personnel
- Maintaining all Key Accounts
- Organising all Company Cell Phones - approximately200
- Tasks:
- Back-up Account Receivables
- Training Temporary Staff
- Year End & Year End Accruals, Inter-Company Balances
- Inward and Outgoing Mail for Account Payable
- The role has expanded to include backup responsibilities for Accounts Receivable, Daily Cash Flow, Payroll Back-up, Direct Links, Manual Payments, Journal Entries and Withholding Tax
- Setting up and testing up new account package - CAS Access based
Various as listed
Alstom New Zealand Limited
03.1997 - 09.2000
- Work Management Rep
- Custom Service Representative
- This role involved working with the Telecommunications Group of Alstom New Zealand Limited (Contract to Telecom New Zealand Limited)
- Responsibilities:
- Overseeing phone installations for five North Island areas and supporting with the South Island
- Supervising and training a team of4 in dispatching, workflows, schedules and billing
- Attending Management Meetings, Liaising with Customers, Clients
- Sort workflow and schedules for20 Installers throughout New Zealand
- Contract Support
- Supporting the Distribution Services Group of Alstom New Zealand Limited (Contract to Mercury Energy)
- Responsibilities:
- Supporting Cost Centre/Accounts Payable completing invoicing, journal entries processing of purchase orders, data entry and petty cash
- Payroll800 Wage Staff Completing Time Entries for Personnel, Maintenance, Leave Provision
Education
Bachelor of Construction - Quantity Surveying
Unitec
01.2020
Bachelor of Business - Business Communication
The Open Polytechnic
01.2008
Skills
- Project planning
- Project management
- Project planning and development
- Customer relations
- Stakeholder communications
- Staff management
- Budgeting and forecasting
- Risk management
- Budget control
- Contract management
- Cost control
- Processes and procedures
- Conflict management
- Project tracking
- Relationship building
- Strategic planning
- Client relations
- Construction management
- Budget administration
- Forecasting
- Change control processes
- Cost reduction and containment
Training
- Strategy & Value Propositions & Business Models -4 weeks
- Construct Safe –1 day
- Site Safe Passport valid for4 years
- Emotional Intelligence2 days
- Understanding NZS3910:2003 Conditions of Contracts1 day
- Supervisor Development Stage2 – Monitoring & Managing Team Performance2 days
- Leading a High Performing Team -1 day
- Getting a Grip – Delegation & Communication1 day
- Report Writing1 day
- Foundation for Effective Supervision – Supervisor Development Stage1 –2 days
- Document Processing Stage - A Pass –1 year
- Customer Service Skills –1 day
Certification
Women to Leadership Programme - ORO Group Mentoring - 2024
NZIQS New Zealand Institute of Quantity Surveying Membership - Affiliate since February 2021
Fire and Emergency Chief Warden - Safety n Action 2023
Timeline
Project Manager Operations Digital/Innovation HSEC Systems Advisor/Lead Procurement/Expediting Team Lead
Fletcher Asse Hub
06.2020 - Current
Management Accountant
Brian Perry Civil (A Div of Fletcher Construction)
09.2018 - 06.2020
Project Accountant Quantity Surveyor
MHX Kirkbride Alliance (Fletche Construction Infrastructure Alliance Partner)
02.2015 - 09.2018
Finance Team Leader
Fletche Building Shared Services
02.2014 - 02.2015
New Business/Tendering Accountant
The Fletche Construction Company Ltd – Infrastructure Division
03.2013 - 02.2014
Accounts Team Leader
Van Oord Australia Pty Ltd
05.2012 - 11.2012
Accounts Team Leader
The Fletche Construction Company Ltd – Infrastructure Division
06.2005 - 05.2012
Accounts Payable Administrator
The Fletche Construction Company Ltd – Infrastructure Division
10.2000 - 06.2005
Various as listed
Alstom New Zealand Limited
03.1997 - 09.2000
Bachelor of Construction - Quantity Surveying
Unitec
Bachelor of Business - Business Communication
The Open Polytechnic
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