Maria Morena Pangilinan

Customer Accountabilities:

• Recruit, onboard, and ensure compliance of quality candidates for a robust candidate pool.
• Write effective job ads, ensuring compliance with IMNZ standards, and manage social media and communications to uphold brand presence.
• Maintain regular contact with active candidates and liaise with vendors for international candidates.
• Assist with office administration and reception duties, ensuring adherence to H&S policies.
• Stay updated with IMNZ changes, manage accreditation documents, and ensure compliance processes.

Financial Accountabilities:

• Increase branch profitability by optimizing fill rates and minimizing bench hours.
• Reduce hiring costs by retaining skilled associates and managing payroll accuracy.
• Control costs for tools, training, and PPE, ensuring timely deductions and invoicing accuracy.

Quality Accountabilities:

• Attend training, H&S, and operations meetings, maintaining data integrity in FastTrack and completing required reporting.
• Ensure adherence to Adecco's H&S Management Systems and all relevant policies and procedures.
• Undertake additional projects as required by the business and manage branch payroll functions.
• Support Immigration accreditation compliance and visa processes as needed.

• Providing best practice individualised healthcare to Resthome and Hospital level residents.
• Familiarisation with care plans and provide care in accordance with individual resident notes.
• Ensuring own knowledge and work represents education received in conjunction with policies and procedures.
• Ensure changes in residents conditions are accurately identified, documented, and reported to senior staff.
• Participate in annual review of care competencies to ensure best practice is maintained.
• Documenting progress of each residents progress in a comprehensive and timely manner including utilising internal Qestral developed clinical software.
• Participate in Infection Prevention and Control strategies including ensuring the use of personal protective equipment.
• Participation of Health and Safety drills, training and safety techniques.

• Manage logistics including imports/exports, local deliveries, and transfers for CASA VIDA.
• Handle Government Food Labels approval and Food Registrations in Dubai, and Municipality and Book Registrations with the National Media Council.
• Prepare and maintain order monitoring files for various brands, including fashion line sheets.
• Coordinate daily with local and international suppliers, ensuring smooth operations.
• Assist new joiners with settling into the organization.
• Provide back-office support, including HR tasks such as leave applications and employee details.
• Liaise with Emaar Leasing for Lease Agreements and coordinate with contractors/consultants for NOC and Approval Letters
• Manage daily cash flow operations, including cash handling, deposits, and reconciliations.
• Monitor and analyze sales performance metrics to optimize revenue and profitability.
• Implement cost-control measures to achieve budgetary targets and improve operational efficiency.
• Collaborate with the finance team to prepare financial reports and forecasts for management review.
• Monitor and enforce compliance with financial policies, procedures, and regulatory requirements.

Supply Chain Management:

• Manage end-to-end process of European fashion brands' orders, including order placement, payment, shipment, and after-sales service.
• Coordinate with brands to ensure timely availability of goods for shipment planning.
• Ensure compliance with Customs rules for shipment documentation across various countries.
• Mediate between clients and suppliers for payment negotiations, re-orders, and stock transfers.
• Monitor client payments, reconcile accounts, and follow up on overdue payments.
• Facilitate prompt delivery of stock to clients to maximize sales and manage slow-selling item and swaps.
• Act as the brand representative in the Middle East, fostering harmonious relationships and resolving issues.

Reporting:

• Prepare weekly and monthly Brand Analysis and Sell Out Reports.
• Track best sellers and slow sellers, monitor store KPIs across all regions.
• Ensure timely submission of data to meet brand deadlines.

Marketing Assistance:

• Maintain seasonal Marketing Cost Sheets, alerting Marketing Head to budget overages.
• Gather and process marketing invoices for payment approval.
• Coordinate distribution of seasonal Press Kits, Catalogues, and other marketing materials to retail partners.
• Support marketing events and manage press samples.

• Monitor daily sales across all retail partners, ensuring accurate reporting.
• Consolidate and process orders from retail partners efficiently.
• Coordinate with logistics team to monitor and ensure timely deliveries.
• Attend quarterly Nike International Sales meetings in Europe every year.
• Present new season collections to retail partners, conducting local buying campaigns to promote the brand.
• Monitor incoming shipments and coordinate logistics activities.
• Ensure compliance with Nike International Store guidelines by coordinating with Visual Merchandising (VM) team.
• Prepare monthly and seasonal reports for International Sales meetings.

Inventory Management:

• Report directly to the Managing Director, overseeing stock levels to minimize overstock.
• Prepare and analyze monthly stock reports, identifying and promoting nearly expired items.
• Place purchase orders and calculate landing costs for incoming shipments.

Supply Chain Management:

• Follow up on shipments and correspond with suppliers, ensuring clearance of import documents.
• Book purchases and monitor monthly stock levels, adjusting as necessary.
• Manage sales returns, credit notes, and prepare average monthly sales statistics.

Financial Management:

• Inquire about freight quotations and maintain shipping document filing.
• Follow up on customer payments, receive cheque payments, and handle deposits.
• Reconcile bank statements and prepare monthly customer statements.
• Settle client payments, manage credit notes, and handle daily cash receivables.

Customer and Sales Support:

• Liaise with sales managers for sales reports and customer inquiries, verifying deliveries and resolving issues.
• Prepare weekly and monthly sales breakdowns and provide stock reports to sales managers.