Roanne Sweeney
Brooklyn,Wellington
Summary
Driven and resourceful Executive Assistant and administrative professional with 12+ years of experience assisting with the work of high-achieving executives in both the public and private sectors. Track record supporting professional needs with well-organised precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
12
12
years of professional experience
Work History
Executive Assistant
Egmont Honey Limited
Taranaki, New Zealand
06.2023 - 02.2024
- High-level executive support to the CEO.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimise time.
- International and domestic travel arrangements, managing itineraries, and assistance in Global trade show coordination such as Anuga, Germany, and Natural Products Expo West, USA.
- Improved office efficiency by documenting administrative operational tasks.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Screening and onboarding assistance to new staff alongside remote HR
- Administration support to greater leadership team as well as office, factory, and dispatch support as required.
- Prepared and edited presentations on behalf of executives for both internal meetings and external board meetings.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Developed and maintained automated alert systems for important deadlines.
- Friendly and approachable first point of call.
Executive Assistant/Team Assistant
Taranaki Regional Council
Taranaki, New Zealand
08.2022 - 05.2023
- Executive support and personal assistance to the Director of Operations and wider Operational management team.
- Calendar and email management.
- Advanced word processing and formatting support.
- Preparation of council reports and correspondence.
- Advanced secretarial and administrative support, as required to various technical and working parties/groups.
- General investigation, research, and data collection.
- Travel and accommodation organisation.
- Maintain quality control processes.
- Reviewed, implemented and updated company records related to team activities for future reference.
Governance Administrator
Taranaki Regional Council
Taranaki, New Zealand
01.2022 - 08.2022
- Organise and coordinate committee meetings
- Ensure council's meeting protocol and relevant legislation is adhered to
- Deliver high-quality agendas using Diligent
- Minute-taking and standing orders
- Maintain close professional working relationships with elected and appointed members of Council and its committees
- Acknowledge incoming LIGOMAS and handle response alongside relevant members of management
- Support governance administration processes
- Assistance in the 2022 Local Body Elections.
Project Coordinator
Ara Poutama Aotearoa (Department of Corrections)
Wellington, New Zealand
06.2021 - 12.2021
- Managed budgets effectively, ensuring resource allocation was optimised for maximum project success.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Maintained accurate records on all transactions, payments, and correspondence with vendors, ensuring transparency and compliance.
- Planning, uploading and management of project content on the internal intranet.
- Stakeholder engagement with Kaupapa Māori specialists & other government agencies
- Facilitated frequent progress reports, presentations and initiative briefs to keep management informed about ongoing activities.
- Document review for internal papers and other applicable government papers.
- Report creation of over 200+ Māori contracts for Te Puni Kōkiri & all Social Service Providers for the Ministry of Development
- Assistance in the refinement of the Procurement Pipeline & updated processes.
- Creation of Procurement Dashboards enabling purchasing managers to efficiently track, evaluate, and optimise all acquisition processes
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
Project Coordinator
Efficient Living
Narrabeen, Sydney
03.2019 - 06.2021
- Warm and friendly first point of contact with specific project knowledge to better support clients who ranged from large corporate entities to homeowners
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Management of the workflow (setting of project status', setting due dates, and gathering final documentation for assessment)
- Accounts payable & receivable
- Management of the CRM system ensuring correct coding for Xero integration
- IT conversion projects Reporting of financial KPIs
- Sending quotes and lead follow up ensuring a minimum of 60% conversion rates
- Contract administration & purchase order management
- General office duties including setting up new staff members, OH&S stationery, and office supplies.
Sales & Settlement Administrator
CBRE Residential Projects
Sydney, Australia
07.2018 - 01.2019
- Assisting the sales and settlement team in the settlement busy period with pre-settlement inspections with purchasers, open-day event management, and contract and deal management including risk analysis and reporting.
Varied Administration
Bayleys (Mackey's Real Estate Ltd)
Whangarei, New Zealand
01.2017 - 12.2017
- A varied administrative role within the Bayleys, Whangarei team including assisting 11 agents from all different sectors of the business including sole administrative support for both the commercial & rural teams
- Additionally, responsible for all marketing and auction administration.
Project Support
New Plymouth District Council
New Plymouth, New Zealand
08.2016 - 12.2016
- Working as project support as part of the Enterprise Asset Management project team, customising the Council's current mercantile system to better manage the district assets, including configurative work, producing training documentation, delivering training, and post-go-live support.
Senior Coordinator
CBRE Residential Projects
Auckland, New Zealand
05.2012 - 06.2016
- Assisting in setting up a New Zealand division of CBRE Residential Projects
- Managing numerous client accounts and commission payments
- Revenue, commission, and debt tracking
- Weekly client reporting on sales and marketing data
- Pitching documents including submissions, letters, and presentations
- Sending high-quality emailers (EDM's) using Eloqua
- Human resources
- Building detailed pre and post-launch marketing budgets/timelines
- Accurate use of branding, logos, and disclaimers
- Composing, uploading, and maintaining online listings using OSL
Education
Administration
Business Administration Level 4
Sydney, Australia12.2014
NCEA Level one & two -
Sacred Heart Girls' College
New Plymouth, Taranaki01.2009
Skills
- Organised
- Client and employee relations
- Office Administration
- Human resources
- Governance
- Calendar management
- Travel and event organisation
- Exceptional communication skills
References
Available upon request.
Timeline
Executive Assistant
Egmont Honey Limited
06.2023 - 02.2024
Executive Assistant/Team Assistant
Taranaki Regional Council
08.2022 - 05.2023
Governance Administrator
Taranaki Regional Council
01.2022 - 08.2022
Project Coordinator
Ara Poutama Aotearoa (Department of Corrections)
06.2021 - 12.2021
Project Coordinator
Efficient Living
03.2019 - 06.2021
Sales & Settlement Administrator
CBRE Residential Projects
07.2018 - 01.2019
Varied Administration
Bayleys (Mackey's Real Estate Ltd)
01.2017 - 12.2017
Project Support
New Plymouth District Council
08.2016 - 12.2016
Senior Coordinator
CBRE Residential Projects
05.2012 - 06.2016
Administration
Business Administration Level 4
NCEA Level one & two -
Sacred Heart Girls' College