Robyn McAllister

As Programme and Event Manager at Creative HQ, I coordinate logistics for multiple large-scale events, overseeing everything from initial concept to execution. This includes developing budgets, managing finances, creating marketing materials and campaigns, and ensuring events run smoothly. I also evaluate post-event feedback to identify improvements and enhance future event delivery.

I manage multiple strategic projects and workstreams, including designing tech sector programmes and high-growth company workshops. I maintain project schedules, monitor deadlines, and liaise across departments to ensure alignment and effective communication throughout each initiative.

Building strong relationships is central to my role. I work closely with stakeholders across the Wellington ecosystem to secure sponsorship, partnerships, and support, helping create programmes and events that connect, educate, and inspire the local tech and creative communities.

In my role at Flux Federation I managed procurement for office equipment, IT assets, and annual office services, while overseeing facilities management, maintenance, and property services. I processed expense claims, reconciled company credit cards, and coordinated office events, meetings, and corporate travel. Additionally, I assisted with annual ISO security audits to ensure compliance with company policies.

I also chaired the Health and Safety Committee, providing monthly reports to the Board and maintaining office standards through staff training and inductions. I developed onboarding programs to improve team performance and streamlined communication processes to enhance collaboration across departments, contributing to a more efficient and well-organized workplace.

In my role at NZ on Air, I professionally managed stakeholder communications via phone, email, and in person, providing information and directing inquiries to the appropriate team members. I tracked and recorded expenses, reconciled accounts, and maintained accurate financial records to ensure compliance. I organised both international and domestic travel for staff, maintained databases, updated records, and handled general office administration. Additionally, I prepared materials for monthly board meetings and coordinated office events.