Summary
Overview
Work History
Skills
Timeline
Generic

RUTH FUAILELAGI WILSON

Otara

Summary

Polite and sympathetic employee who looks to always add value to an organization. Honest, hardworking, organized and reliable employee who can work autonomously as well as within a team. Thrives in an environment with diverse cultures and backgrounds. Excellent and reliable in detail-oriented roles that require multi-tasking in a fast-paced environment. Strong communication skills both in person and over the phone. Able to effectively accomplish a challenge in a timely manner while creating an enjoyable experience. Assertive and punctual.

Overview

17
17
years of professional experience

Work History

Principals Assistant

Sir Edmund Hillary Collegiate Middle School
01.2019 - 01.2023
  • Greeted guests in with friendliness and professionalism.
  • Worked closely with management to provide effective assistance for specific aspects of business operations.
  • Assisted manager in all aspects of business operations.
  • Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel.
  • Reviewed and edited documents for accuracy, grammar and clarity.
  • Managed calendars and coordinated travel arrangements and accommodation for senior-level staff to optimize schedules.
  • Created and distributed agendas for meetings and conference calls as part of meeting preparation.
  • Followed detailed directions from management to complete daily paperwork and computer data entry.

Principals Assistant

Sir Edmund Hillary Collegiate Junior School
01.2008 - 01.2019
  • Ethnically diverse Year 1 – 6 primary school in Otara, Auckland that prides itself on interacting with parents, caregivers and the wider community and core values that include integrity, opportunity, resilience, and respect
  • General support of the office function and organization Financial systems and procedures Extensive use of system NOVOPAY for payroll entries and queries for teachers, relievers and ancillary staff Responsible for enrolling new students into school system on KAMAR, ENROL and ensuring they are on our eTAP student management system Facilitating communication of accidents/injuries to students parents.

Personal Assistant, Board of Trustees Secretary (assistant)

Sir Edmund Hillary Collegiate Middle School
01.2019 - 01.2023
  • Basically did the same as per PA position for Junior School but a few additional responsibilities:
  • Generating invoices via XERO
  • Reconciling working account via XERO

Assisting Executive Officer/BOT secretary

Sir Edmund Hillary Collegiate Junior School
01.2007 - 01.2019
  • Preparing paperwork for BOT meetings
  • Assisting other office/admin staff when needed

Personal Assistant

01.2007 - Current
  • Liasing with community ∙ Phone queries ∙ Appointments – confirming/changing appointments when necessary for Principal ∙ Correspondence ∙ Keep the principal well informed ∙ Effectively manage disruptions to the Principal ∙ Assist when needed
  • Suspension/Stand down procedures ∙ Follow process ∙ Prepare and file documentation for MOE ∙ Update Enrol
  • School Mail ∙ Sort and distribute
  • Newsletter ∙ Drafting newsletter ∙ Printing and distributing newsletters for children to take home
  • Staff Recruitment ∙ Advertisements – Newspaper ∙ Forward Application Form ∙ Letter ∙ Job Description ∙ Acknowledge applications and receipt of application documents ∙ Schedule Interview appointments ∙ Letters – appointed, not appointed
  • Enrolments ∙ Meet and greet families ∙ Assist families with enrolment forms ∙ Ensure IDs are correct ∙ Ensure all paperwork is signed ∙ Immunization Certificate must be presented with every enrolment form ∙ ECE information must be presented for every NEW ENTRANT ∙ Entering enrolment details onto ENROL
  • Assisting families with expired visas/passports gain entrance to schools in NZ
  • Payroll ∙ Processing of all staff payroll via Novopay system ∙ Complete documentation for alterations, changes and new staff ∙ End of Year staffing ∙ Start of Year staffing
  • Collegiate responsibilities ∙ Organizing First Aid for staff ∙ Organizing lunch for Collegiate PDL ∙ Teacher Registration Keep a list of Teachers Registration/Status/Expiry dates
  • Inform teachers 6months inadvance
  • Email forms to Education Council
  • Police Vetting is up-to

Teacher Aide

Clydemore Primary School
01.2004
  • Then later moved to Hillary College in, and becamse Sir Edmund Hillary Collegiate Otara (Junior School Yr1-6, Middle School Yr7-8, Senior School Yr9-13)
  • Referees
  • Iqbal Hussein

Teacher / Senior Syndicate Leader

Sir Edmund Hillary Collegiate Junior School
  • Phone: (09) 2745782 ext 309
  • Email: selise@sehc.school.nz

Executive Officer/Board of Trustees Secretary

Christine Castles, Collegiate
  • Otara
  • Phone: (09) 2745782 ext 107
  • Email: ccastles@sehc.school.nz
  • Linda Mariner
  • Anglican Trust for Women and Children
  • Social Work In Schools (SWiS)
  • Sir Edmund Hillary Collegiate
  • Mobile: 02108749178
  • Email: LindaM@atwc.org.nz

Skills

  • Reliable
  • Customer service
  • Relationship building
  • Working with children
  • Administrative expertise
  • Organized
  • First point of contact
  • Customer care
  • Excellent communication skills both orally & written
  • Culturally aware
  • Long term relationship building
  • Time management

Timeline

Principals Assistant

Sir Edmund Hillary Collegiate Middle School
01.2019 - 01.2023

Personal Assistant, Board of Trustees Secretary (assistant)

Sir Edmund Hillary Collegiate Middle School
01.2019 - 01.2023

Principals Assistant

Sir Edmund Hillary Collegiate Junior School
01.2008 - 01.2019

Assisting Executive Officer/BOT secretary

Sir Edmund Hillary Collegiate Junior School
01.2007 - 01.2019

Personal Assistant

01.2007 - Current

Teacher Aide

Clydemore Primary School
01.2004

Teacher / Senior Syndicate Leader

Sir Edmund Hillary Collegiate Junior School

Executive Officer/Board of Trustees Secretary

Christine Castles, Collegiate

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RUTH FUAILELAGI WILSON