Sachin Lal
Auckland,,NZ
Summary
Project Manager, Operations, Major Events, Hospitality, Venue Management, Accreditation, Travel Logistics, Transport, Accommodation, Office Management, and People Leadership
Energetic Project & Event Manager with successful career in planning, coordinating and executing events. Demonstrated cost-effective budgeting, exceptional time management and event marketing skills. Knowledgeable and experienced in budgeting, vendor management and event promotion. Adept at problem-solving. Detail-oriented team player with strong organisational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
9
9
years of professional experience
Work History
Commercial Revenues- Hospitality Operations Manager
FIFA Women's World Cup 2023 AUS & NZ
01.2023 - 08.2023
- Implementation and successful delivery of the project management and operations for the FIFA Hospitality programme, in all New Zealand stadiums of the FWWC Australia & New Zealand 2023
- Oversaw preparation and management of event budgets to deliver at or below projected costs.
- Trained and supervised event staff to complete tasks on time.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
- Coordinated transportation and parking arrangements for guests and vendors.
- Manage operational readiness and successful delivery of Commercial & Affiliates Hospitality programs across event venues
- Validate maps, plans, drawings, staff/volunteer dot plans, and facilitate local communication between FIFA's Commercial Affiliates and their agencies
- Maintain consistent delivery standards across all events and venues, overseeing various service-providing functional areas
- Manage event accreditation systems for Hospitality Services to ensure authorised access
- Managed volunteers by providing training, mentoring, developing and delivering resources and identifying and cultivating partnerships to support volunteers.
- Manage implementation of Hospitality flow data, directional signage, and decoration in collaboration with relevant teams
- Obtain necessary permits and approvals
- Prepare regular project status reports for the Hospitality project group in Zürich
- Contribute to the coordination and execution of a major record-breaking worldwide event and tournament, collaborating with diverse teams and individuals from around the world
- Developed and cultivated lucrative relationships with both new and existing clients through effective communication and exemplary interpersonal skills.
- Oversee post-event operations closure, including debriefs, reports, venue hand back procedures, and insurance claims management.
Participation Development Programme Coordinator
New Zealand Rugby Union (NZRU)
03.2022 - 12.2022
- Develop, maintain, and monitor programme and project management documentation, including but not limited to: Project Plans, Status Reports, Evaluation Reports, Project Budget Tracker, Risk and Issue Registers
- Negotiated and managed third-party contracts related to project deliverables.
- Monitored project progress, identified risks and took corrective action as needed.
- Oversee and monitor project budgets and the overarching million-dollar program budget
- Maintain meticulous records of program budget activities, ensuring strict adherence to budgetary guidelines, and preparing accurate invoices for timely payment
- Compile comprehensive documentation for monthly and yearly budget reports, ensuring transparency and accountability
- Handle invoice coding, purchase card management, and meticulous recoding tasks with precision
- Identify and evaluate potential project risks and challenges, providing effective solutions and mitigation strategies where necessary
- Assume responsibility for management of SportNZ funding investments, encompassing thorough reporting, diligent tracking, and unwavering accountability
- Take charge of event management responsibilities, including proficiently handling communications, logistics coordination, and registration support
- Coordinate and manage all aspects of team travel arrangements, encompassing flight bookings, accommodation logistics, and related requirements to facilitate smooth team movements
- Cultivate and nurture robust working relationships with internal staff, external stakeholders, and pertinent business networks, fostering collaboration and synergistic outcomes as needed.
Competitions & Events Manager
North Harbour Rugby Union (NHRU)
05.2019 - 03.2022
- Accountable for all of Harbour Rugby various community and representative competitions, tournaments and the critical stakeholder relationships that supports the successful running of these competitions - Including competition draws, results, disciplinary matters, registrations, transfers & international clearances
- Manage and oversee planning and execution of community rugby activities
- Experience in CRM (Salesforce) for registrations and statistical data reporting and analysis
- Develop and maintain a rapport as a key point of contacts with all North Harbour Rugby clubs, administrators, volunteers & coaches
- Oversee all operations, Sponsorship requirements, project planning and management with vendors and suppliers for preparation and implementation of all national Bunnings cup home games
- Negotiate all contracts on behalf of North Harbour to deliver below projected costs
- Use knowledge and experience to plan, prepare and execute match day operations
- Lead research and evaluator of promotional activities to enhance live match experience for fans
- Build, maintain and manage relationships with all vendors, staff, and volunteers
- North Harbour Rugby Union Website updates and management
- Rugby competitions, draws, results & disciplinary matters for all 8000 + players and over 600 teams between club and school
- Manage rugby registration, transfers & international clearances of players in and outbound
- Regularly communicate and do business with various stakeholders, including Auckland Council, Auckland Stadiums, Sport Auckland, New Zealand Rugby.
Football Administrations Officer
Auckland Rugby League (ARL)
11.2016 - 11.2017
- Match Day operations for all premier league finals and events
- Communicate regularly with all coaches, managers, and volunteers of the 32 provincial clubs of ARL
- Develop and implement Health and Safety protocols for ARL Head Office and its entire clubs
- Administration and operational support for all events and services
- Maintenance & support of the League-Net data base system.
Field and Team Liaison Officer
Vodafone Warriors
03.2016 - 01.2017
- Event Management- Project assistant to the creation and development of NRL, NYC and NSW Vodafone Warriors home games
- Created relationships in different departments within the Vodafone Warriors to ensure tasks are completed on time and correctly.
Competitions Administrator
New Zealand Rugby League (NZRL)
09.2014 - 01.2016
- Develop and implement physical benchmarking standards and testing protocols to incorporate into NZRL high performance player pathway
- Project management in the creation and development of large-scale events at NZRL, such as National Secondary Schools Tournament, National 16s and 18s Performance Camp, National Women's, and National Youth Tournament
- Communicate and liaise with internal and external stakeholders to ensure the smooth running of the tournaments
- Improve recovery protocols, team presentations, and manage the transition of athletes and teams through the recovery centre
- Ensuring that all duties are completed accurately and delivered in a time sensitive situation.
Education
Bachelor of Sport & Recreation - Sport & Exercise Science
Auckland University of Technology
01.2016
Auckland University of Technology
Auckland, NZ01.2016
Mount Roskill Grammar School
EMA
First Aid Level 1
St Johns
Skills
- Excellent time management
- Ability to lead a team
- Exceptionally organised
- Strong communicator, relationship builder and people manager
- High level of analytical and critical thinking skills
- Self-Directed
- Dependable and Responsible
- Customer Relations
- Excellent Communication
- Attention to Detail
- Calm Under Pressure
- MS Office
- Conflict Resolution
Personal Information
Nationality: New Zealander
References
Available on Request
Timeline
Commercial Revenues- Hospitality Operations Manager
FIFA Women's World Cup 2023 AUS & NZ
01.2023 - 08.2023
Participation Development Programme Coordinator
New Zealand Rugby Union (NZRU)
03.2022 - 12.2022
Competitions & Events Manager
North Harbour Rugby Union (NHRU)
05.2019 - 03.2022
Football Administrations Officer
Auckland Rugby League (ARL)
11.2016 - 11.2017
Field and Team Liaison Officer
Vodafone Warriors
03.2016 - 01.2017
Competitions Administrator
New Zealand Rugby League (NZRL)
09.2014 - 01.2016
Bachelor of Sport & Recreation - Sport & Exercise Science
Auckland University of Technology
Auckland University of Technology
Mount Roskill Grammar School
EMA
First Aid Level 1
St Johns
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