SAMANTHA CADDY
Auckland
Summary
A highly-motivated Sourcing Specialist with experience managing multiple sourcing projects, negotiations and contracts with minimal guidance.
Overview
10
10
years of professional experience
Work History
Sourcing Specialist
L'Oreal New Zealand
12.2022 - Current
- Researched new vendors and partners to obtain most cost-effective pricing for goods.
- Maintained effective and lasting vendor relationships through communication and collaboration
- Sourced bidders, obtained favourable pricing, drafted and finalized contracts.
- Managed cost reduction projects to meet budget
- Maintained documentation for all purchases.
- Developed long-term partnerships with key suppliers to improve performance
- Facilitated supplier development programs to create productive partnerships that support L'Oréal's Sustainability mission
- Managed database of vendor details and pricing information to maintain organization.
- Continue ongoing internal education in Procurement and Compliance
Executive Assistant | Office Manager
L’Oreal New Zealand
12.2019 - 12.2022
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and weekly | monthly meetings.
- Processed travel expenses and reimbursements for executive team
- Screened calls and emails and responded accordingly to support executive correspondence.
- Used advanced software to prepare documents, reports, and presentations.
- Facilitated training and onboarding for incoming office staff.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Transcribed meeting minutes
- Created reports, presentations and other materials for executive staff.
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
- Negotiated and executed contracts on behalf of department.
- Built highly-efficient administrative team through ongoing coaching and professional development opportunities.
Personal Assistant | Office Manager
Madison Recruitment
06.2018 - 08.2019
- Full calendar management for the General Manager
- Drafting monthly Board report for the General Manager
- Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
- Scheduled and coordinated travel arrangements for office staff members.
- Organized events and meetings to maximize capacity and keep event venues running smoothly.
- Assisted with budgeting and financial management to keep office operating within budget.
- Coordinated events and worked on ad hoc projects.
Executive Assistant
Heartland Bank Limited
11.2017 - 02.2018
- Managed Deputy CEO calendars, scheduling of meetings and appointments and coordinating travel arrangements to optimize time.
- Administration support to the direct reports and the teams of the Deputy CEO, and Head of People & Culture
- Email management and communication on behalf of the Deputy CEO
- Preparation and distribution of the Deputy CEO Board Papers
- Coordinated events and worked on ad hoc projects.
- Took notes and dictation at meetings.
Executive Assistant | Marketing & Social Media
Kitchen Studio Distribution Limited
03.2017 - 11.2017
- Manage and coordinate all marketing activities and promotions for the Kitchen Studio Group
- Manage and execute the budget for national and local marketing promotions
- End to end management and co-ordination of all events including: Annual Kitchen Studio Conference, Gala Dinner and Awards Evening and Supplier Exhibition, Owners Forums, Annual General Meetings, Advisory Groups
- Managed complex calendar scheduling
- Facilitated training and onboarding for incoming office staff.
- Worked with senior management to initiate new projects and assist in various processes.
- Wrote reports, executive summaries and newsletters
Executive Assistant
OMD New Zealand
04.2016 - 03.2017
- End to end management and co-ordination of all events including: OMD open day (roadshow), Client functions, Staff conference, Recruitment events, Budget management for each event held by OMD, Coordinate all employee event logistics, including attendee tracking, presentations, materials support and pre- and post-event evaluations
- Responsible for maintaining and managing internal communications channels, including writing/editing monthly agency wide people newsletter
- Coordination of Leadership meeting and logistics
- Develop, implement, and maintain general office policies and procedures
- Co-ordinate staff movements and new hire requirements, office layout and equipment requirements
- Ensure that OMD Auckland office runs smoothly with all administrative requirements managed professionally and in timely manner
- Prepare letters of appointment and variations as required
- Co-ordinate and complete New Hire administration processes
Executive Assistant | Marketing Assistant
Visa Worldwide (NZ) Ltd
02.2014 - 04.2016
- End to end management and co-ordination of all events including: Stakeholder hosting for Visa management and Visa Entertainment, Consumer hosting for Visa Entertainment assets including concerts, Staff conference’s and off sites, External charity events for Visa’s chosen charity in NZ
- Budget management for each event held by Visa
- Managing relationship with Visa’s chosen charity in NZ
- Overall management of Visa Entertainment and management of Visa’s agency partners, End to end management of the monthly Visa Entertainment NZ calendar
- Creating briefs and managing co-ordination of promotions with Visa’s agency partners
- Creation and deployment of monthly eDM communications
- Support to Country Manager NZ and NZ Staff as required to meet organizational business goals and objectives
- End to end diary management for the Country Manager NZ, Travel bookings and communication on behalf of the Country Manager NZ
- Responsible for all activities around the office including administrative systems, presentation and operation of the premises in compliance with Visa internal requirements
- Preparing estimates of expenditure, maintain budgetary and inventory controls and make recommendations to management
Education
High School Diploma -
Lynfield College
Auckland, NZCertificate of Direct Marketing - Marketing
Marketing Association
Auckland, NZSkills
- Project Management
- Contract Negotiation
- Vendor Relationship Management
- Strong Communication
Timeline
Sourcing Specialist
L'Oreal New Zealand
12.2022 - Current
Executive Assistant | Office Manager
L’Oreal New Zealand
12.2019 - 12.2022
Personal Assistant | Office Manager
Madison Recruitment
06.2018 - 08.2019
Executive Assistant
Heartland Bank Limited
11.2017 - 02.2018
Executive Assistant | Marketing & Social Media
Kitchen Studio Distribution Limited
03.2017 - 11.2017
Executive Assistant
OMD New Zealand
04.2016 - 03.2017
Executive Assistant | Marketing Assistant
Visa Worldwide (NZ) Ltd
02.2014 - 04.2016
High School Diploma -
Lynfield College
Certificate of Direct Marketing - Marketing
Marketing Association
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