Summary
Overview
Work History
Education
Skills
References
Professional Competencies
Affiliations
Timeline
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SANDHIYA SOONAYNA

SANDHIYA SOONAYNA

Suva,Fiji

Summary

Results-driven individual with a solid track record in delivering quality work. Known for excellent communication and teamwork abilities, with a commitment to achieving company goals and delivering exceptional service. Passionate about continuous learning and professional development. Also, a proactive and versatile professional with a dedication to quickly adapting to new challenges. Strong problem-solving abilities and a proven track record of fostering strong relationships with clients and team members. Focused on supporting team success and achieving positive results.

Overview

13
13
years of professional experience

Work History

ADMINISTRATIVE ASSISTANCE

ROSE BUILDING MAINTENACE
St Albert, CANADA
04.2024 - 12.2024
  • Determine and establish office procedures and routines.
  • Schedule and confirm appointments.
  • Answer telephone and relay telephone calls and messages.
  • Answer electronic enquiries.
  • Compile data, statistics and other information.
  • Order office supplies and maintain inventory.
  • Greet people and direct them to contacts or service areas.
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information.
  • Set up and maintain manual and computerized information filing systems.
  • Type and proofread correspondence, forms and other documents.

ACCOUNTS RECONCILIATION OFFICER

NATIONAL FIRE AUTHORITY
07.2018 - 04.2024
  • Monthly Update of unpresented cheque lodgments not yet credited
  • Copies of paid Capex invoices (gather from payments)
  • Updates and status of bank reconciliation and other BS items reconciliation pending issues & status.
  • Update and Maintain the Fixed Asset Register on a regular basis.
  • Process, verify and reconcile transactions.
  • Prepare a bank reconciliation.
  • Reconcile and rectify assets and liabilities ledger accounts.
  • Report any losses, irregularities, and/or variances identified during the preparation of the reconciliation.
  • Liaise with Accountant for any corrections on the variances.
  • Assist with VAT returns reconciliation.
  • Prepare monthly reconciliation reports.
  • Report any irregularities identified during the preparation of the reconciliation.
  • Carry out any other duties assigned by the accountant.
  • Assisting payable and procurement officers need be. (Creating LPO, posting of invoices, and making payments into the system (Peachtree Accounting System) (Navision, business central).)

ACCOUNTS / PAYROLL OFFICER

SECURED GUARDS PTE LTD
12.2017 - 07.2018
  • Invoicing Clients for service provided, entering GJ updating accounts entering payments into the system (MYOB - Accounting System)
  • Payroll (using pay maker)
  • Following up on payments
  • Preparing cheques for payments
  • Updating cash flow on daily basis.
  • Answer all incoming calls and redirect them or keep messages
  • Receipting all cheques and cash received through collection done by staff or clients come to the office to make payments and then prepare banking on daily basis and attaching these receipts to cash flow.
  • Organizing and filing important and confidential company documents
  • Answer queries by employees and clients
  • Receive letters, packages, etc. and distribute them
  • Prepare outgoing mail by drafting correspondence, securing parcels, etc.
  • Keep updated records and files
  • Take up other duties as assigned by GM or MD (travel arrangements, schedules, etc.)

ADMINISTRATION OFFICER

MATRIX RISK MANAGEMENT
05.2016 - 07.2017
  • Invoicing (MYOB - Accounting System)
  • Answer all incoming calls and redirect them or keep messages
  • Receipting all cheque and cash received through collection done by staff or clients come to the office to make payments and then prepare banking on daily basis and attaching these receipts to cash flow.
  • Organizing and filing important and confidential company documents
  • Answer queries by employees and clients
  • Receive letters, packages, etc. and distribute them
  • Prepare outgoing mail by drafting correspondence, securing parcels, etc.
  • Keep updated records and files
  • Take up other duties as assigned by GM or MD (travel arrangements, schedules, etc.)
  • Making of ID cards for staff

ATTACHEMENT / ASSISTANT PAYMENTS OFFICER

NATIONAL FIRE AUTHORITY
08.2015 - 05.2016
  • Sorting of invoices
  • Posting of invoices into the system (Peachtree Accounting System) (Navision)
  • Calling creditors for invoices and statements
  • Making creditors reconciliation
  • Making of payment voucher
  • Preparing cheques and getting them signed by CEO and CFO or HRM
  • Posting of cheques into the system (Peachtree Accounting System) (Navision)
  • Calling creditors to advise cheque is ready
  • Banking/ Preparing Bank reconciliation.
  • TT Payments

SCT OFFICER / CREDIT CONTROL OFFICER

CARPENTERS FINANCE LTD
11.2012 - 02.2014
  • Following up on debtors (arrear accounts)
  • Attending to customers (frustrated customers as well).
  • Attending cases in Small Claim Tribunal and representing company.
  • Preparing journal transfer, debit notes, and credit notes.
  • Typing claims, photocopying, compiling, getting it signed by Supervisor, then by Justice of Peace, preparing cheque requisition to lodge these claims in Small Claims Tribunal.

DEBT COLLECTION OFFICER

MIND PEARL LTD (UNDER CLIENT - RECOVERIES COOPERATION)
09.2012 - 11.2012
  • Following up on debtors (arrear accounts)
  • Calling customers to offer the clients product (convince customers to go on bank or credit card deduction on their account to save their time).

CUSTOMER SERVICE REPRESENTATIVE

FIJI ELECTRICITY AUTHORITY
08.2011 - 07.2012
  • Attending calls of customers regarding their bills, attending to the frustrated customer on the telephone.
  • Data entry for billing.

Education

Higher Education Diploma - Business Accounting

Fiji National University
true
03-2026

Secondary -

Gospel High School
Fiji
12.2007

Secondary -

Rishikul Sanatan College
Fiji
12.2006

Primary -

Rishikul Primary School
Fiji
12.2002

Skills

  • Office procedures
  • Data entry
  • Bank reconciliation
  • Payroll administration
  • Accounting software
  • Accounts reconciliation
  • Customer service
  • Communication skills
  • Problem solving
  • Attention to detail
  • Team collaboration
  • Time management
  • Invoice processing
  • Cash flow management
  • Document organization
  • Effective communication
  • Purchase order management
  • Accounting software proficiency
  • Accounts receivable and payable
  • General ledger entry
  • Multitasking Abilities
  • Quickbooks
  • Teamwork

References

  • Mr Sen Jeet, Manager Finance, National Fire Authority, 1 Argo St, Walubay, Suva, (679) 3312877, (679) 9986272, sen.jeet@nfa.com.fj
  • Bale Tuifagalele, Accountant, National Fire Authority, 1 Argo St, Walubay, Suva, (679) 3312877, (679) 9984911, bale.tuifagalele@nfa.com.fj
  • Ropate D Pareti, Senior Procurement Officer, National Fire Authority, 1 Argo St, Walubay, Suva, (679) 3312877, (679) 9987526, drpareti1@gmail.com
  • Itesh Singh, General Manager/Director, Secured Guards Pte Ltd, Walubay, Suva, (679) 9933010/9432564, iteshs@securedguards.com.fj

Professional Competencies

  • 6 years of experience in the reconciliation of accounts and bank reconciliation, assisting payable and procurement officers if need be.
  • 7 months of experience in the payroll system and accounts administration.
  • 1 year and 2 months of experience as an administration officer.
  • 9 months of experience as an assistant payments officer.
  • 1 year 3 months of experience in customer service and credit control, following up on debtors and handling disputed customers and attending cases in The Small Claim Tribunal of Fiji on given dates, typing of claims, and all admin work associated with these.
  • 11 months of experience as a customer service representative in the call center, data entry, and any other work allocated by the team leader.
  • An energetic team worker.
  • Able to communicate effectively with people of all ages and backgrounds, work collaboratively to resolve problems, and achieve personal and organizational objectives.
  • Have knowledge of how to use Microsoft Office, MYOB, Peachtree Accounting System, Navision Accounting System, and Business Central Nav 2019 version.

Affiliations

  • I was the treasurer of the FPSA Central Branch from 2020 to 2023, and also, in 2023, I was the acting secretary
  • I was a member of the PSI Youth Community and had a chance to attend the Asian PSI meeting, held in Singapore for three days in 2022

Timeline

ADMINISTRATIVE ASSISTANCE

ROSE BUILDING MAINTENACE
04.2024 - 12.2024

ACCOUNTS RECONCILIATION OFFICER

NATIONAL FIRE AUTHORITY
07.2018 - 04.2024

ACCOUNTS / PAYROLL OFFICER

SECURED GUARDS PTE LTD
12.2017 - 07.2018

ADMINISTRATION OFFICER

MATRIX RISK MANAGEMENT
05.2016 - 07.2017

ATTACHEMENT / ASSISTANT PAYMENTS OFFICER

NATIONAL FIRE AUTHORITY
08.2015 - 05.2016

SCT OFFICER / CREDIT CONTROL OFFICER

CARPENTERS FINANCE LTD
11.2012 - 02.2014

DEBT COLLECTION OFFICER

MIND PEARL LTD (UNDER CLIENT - RECOVERIES COOPERATION)
09.2012 - 11.2012

CUSTOMER SERVICE REPRESENTATIVE

FIJI ELECTRICITY AUTHORITY
08.2011 - 07.2012

Higher Education Diploma - Business Accounting

Fiji National University

Secondary -

Gospel High School

Secondary -

Rishikul Sanatan College

Primary -

Rishikul Primary School

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SANDHIYA SOONAYNA