SARA WILLIAMS
Summary
Dedicated and resourceful executive assistant with over 5 years of experience providing high-level administration and support to C-level executives. Proven track record of managing complex diaries, coordinating travel arrangements, and facilitating seamless communications. Seeking to leverage strong organizational skills and attention to detail in a dynamic corporate environment.
Overview
12
12
years of professional experience
Work History
Executive Associate
G&W Advisory
02.2024 - Current
- Maintains confidential files and records, exercising discretion and confidentiality in handling sensitive information
- Screens and prioritizes incoming calls and emails, handling routine inquiries and escalating urgent matters as necessary
- Processed travel expenses and reimbursements for executive team
Recruitment and Allocations Coordinator
Health New Zealand - Te Whatu Ora
01.2024 - Current
- Collaborates with various external stakeholders to ensure compliance with employment law and company policies throughout the recruitment process and the duration of employment
- Improved team productivity with regular communication and progress updates, fostering a collaborative work environment
- Tracked records, filed documents and maintained communication between clients to manage office activities
- Collaborated with department heads to develop strategic plans aligning with overall company objectives, fostering a unified approach toward shared goals.
- Entered data, generated reports, and produced tracking documents
- Enhanced operational workflows by maintaining well-organized documentation systems and updating records accurately as needed.
- Managed project timelines for successful completion, ensuring milestones were met and deadlines were adhered to
- Facilitates on-boarding process for new hires, ensuring a smooth transition for physicians
- Provides high-volume administrative support to the recruitment team, including preparing recruitment materials, and allocating all first and second-year interns
Communications Coordinator
Ontario Ministry of Transportation
09.2022 - 09.2023
- Generated clear, concise and original verbiage for written communications
- Helped edit and review content across internal platforms
- Cultivated relationships with key media and internal contacts to secure coverage and manage media inquiries effectively
- Provided strategic guidance to senior leadership on communication matters and crisis management strategies
- Monitored trends to identify opportunities and risks for the organization
- Assisted in the planning and execution of public relations campaigns and events
Regional Executive Assistant
Ontario Ministry of Public and Business Service Delivery
02.2021 - 09.2022
- Enhanced regional executive efficiency by managing diaries, scheduling meetings, and organizing travel arrangements
- Boosted team productivity by providing administrative support and managing day-to-day operations
- Negotiated contracts with suppliers, resulting in cost savings for the company without compromising quality
- Streamlined communication by drafting correspondence, emails, and presentations for regional team members
- Served as a reliable point of contact for internal staff members, external partners, clients, vendors, and stakeholders alike
- Expedited invoice processing by liaising with finance departments across various offices within the region
- Assisted in budget preparation and financial reporting, contributing to solid fiscal management within the region
- Upheld a high level of professionalism while representing executives at various functions, conferences, or meetings within the region
Senior Policy Consultant
Ontario Ministry of Public and Business Service Delivery
08.2020 - 02.2021
- Built strong relationships with clients, maintaining open communication channels for ongoing collaboration
- Navigated sensitive political environments while advocating for evidence-based policies that served the public interest
- Assisted organizations in developing their capacity for effective policymaking through customized training and capacity-building programs
- Collaborated with stakeholders to gather data, identify issues, and propose evidence-based solutions
- Developed strategic recommendations for clients to address specific policy challenges and improve outcomes
Executive Assistant
Ontario Ministry of Health
04.2017 - 08.2020
- Handled confidential and sensitive information with discretion and tact
- Served as a liaison between departments to facilitate effective communication throughout the company
- Managed executive diaries, scheduling meetings and appointments and coordinating travel arrangements to optimize time
- Organized and coordinated conferences and monthly meetings
- Answered high volume of phone calls and email inquiries
- Screened calls and emails and responded accordingly to support executive correspondence
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth
- Facilitated training and onboarding for incoming office staff
- Processed travel expenses and reimbursements for executive team and senior management group
Scheduler and Administrative Assistant to the Director
Ontario Ministry of Health
01.2015 - 01.2017
Administrative Assistant
Ontario Ministry of Health
01.2014 - 01.2015
Document Preparation and Delivery Clerk
Ontario Ministry of Public and Business Service Delivery
01.2014 - 08.2014
Client Support Clerk
Ontario Ministry of Public and Business Service Delivery
01.2013 - 01.2014
Document Processing Clerk
Ontario Ministry of Public and Business Service Delivery
01.2012 - 01.2013
Education
Human Resources Management -
St. Lawrence College
01.2015
History -
University of Ottawa
01.2012
Skills
- Performance Analysis
- Meeting Coordination
- Customer Service
- Schedule & diary planning and management
- Information confidentiality
- Invoice Processing
- Meticulous attention to detail
- Interpersonal Communication
- Strategic Planning
- Executive Support
Timeline
Executive Associate
G&W Advisory
02.2024 - Current
Recruitment and Allocations Coordinator
Health New Zealand - Te Whatu Ora
01.2024 - Current
Communications Coordinator
Ontario Ministry of Transportation
09.2022 - 09.2023
Regional Executive Assistant
Ontario Ministry of Public and Business Service Delivery
02.2021 - 09.2022
Senior Policy Consultant
Ontario Ministry of Public and Business Service Delivery
08.2020 - 02.2021
Executive Assistant
Ontario Ministry of Health
04.2017 - 08.2020
Scheduler and Administrative Assistant to the Director
Ontario Ministry of Health
01.2015 - 01.2017
Document Preparation and Delivery Clerk
Ontario Ministry of Public and Business Service Delivery
01.2014 - 08.2014
Administrative Assistant
Ontario Ministry of Health
01.2014 - 01.2015
Client Support Clerk
Ontario Ministry of Public and Business Service Delivery
01.2013 - 01.2014
Document Processing Clerk
Ontario Ministry of Public and Business Service Delivery
01.2012 - 01.2013
Human Resources Management -
St. Lawrence College
History -
University of Ottawa
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