Sarah Dunn
Auckland,Auckland
Summary
A versatile and resourceful individual with a wide range of experience, most recently working in a role where no two days are the same and troubleshooting/ problem solving is required on a regular basis. A positive, team member who willingly helps out where needed. Blends excellent organisational skills and a good eye for detail with great people skills and a commitment to providing exceptional service. Talented Administrator highly successful at motivating teams and streamlining operations. Analytical problem solver and persuasive communicator with talent for thinking outside box for creative solutions.
Overview
1820
1820
years of professional experience
Work History
Site Services Administrator
Woolworths NZ Ltd
02.2020 - 07.2024
- Corporate Gift Cards – including but not limited to processing customer orders, queries, replacement cards
- Bank statement reconciliation with GC payments.
- Fleet Management – distributing registrations (500 cars) arranging WOFs and servicing for pool cars when required.
- Facilities Management – looking after a 600 person site both externally and internally
- Keeping supplies up to date.
- Ad hoc duties – managing Mailroom staff (3) helping out when short staffed
- Managing onsite Cafeteria staff (5), ordering supplies etc.
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Maintained personnel records and updated internal databases to support document management.
- Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
- Provided exceptional customer service to both internal and external stakeholders through prompt response times and thorough issue resolution efforts.
- Supervised administrative support staff members, offering guidance, feedback, and mentorship that contributed to their professional growth and development.
- Established an organized filing system that streamlined document retrieval and reduced misplaced files.
- Maintained accurate documentation of company policies and procedures for easy reference by all employees.
- Improved employee productivity with effective time management strategies for daily tasks.
Property Administrator
Woolworths NZ Ltd
03.2016 - 02.2020
- Invoice processing NZ and overseas - approximately 700 invoices per month
- Coding
- Purchase order reconciliation
- Checking accuracy costs
- Process through for sign off to relevant persons within my team
- Reconcile our larger vendors statements
- Follow up unpaid invoices with Australian payment system
- Travel - accommodation, flights, car hire within our team throughout NZ and overseas.
- Travel – reconciling and checking all invoice costs within a Flexi purchase system.
Accounts Administrator
Premier Business Print Ltd.
06.205 - 11.2015
- Accounts Payable and Accounts Receivable including reconciliations
- Petty Cash
- Debt Collection
- Problem solving
- Purchase Orders
Accounts Payable Clerk
Hampden Fence Ltd
04.2013 - 06.2015
- Accounts Payable
- Reconciliations
- Data Entry (up to 400 invoices per month)
- All month end functions including Trial Balance
- Company Credit card reconciliations
- Overseas supplier payments
- Stock reconciliations
- Stationery, Canteen and ad hoc purchasing
Accounts Assistant
The Sash Window Workshop Ltd (UK)
08.2007 - 10.2011
- Accounts Payable
- Supplier payments
- Sales expenses payments
- Company Credit card Reconciliation
- Sales expenses and mileage
- Accounts Receivable (relief)
- Cash Book Reconciliation
- Statement Reconciliation
- Month end up to trial balance
- Input of all job stock related costing sheets
- Management of stock issues relating to the various jobs
- Vehicle Leasing invoices General Ledger reconciliation
- Data Entry (1000 invoices approximately per month)
Tax & VAT Administrator
Thames Water Utilities Ltd, Bracknell, Berkshire, UK
01.2006 - 08.2007
- CIS (Her Majesty’s Revenue & Customs) – tax deductions on all related invoices
- CIS Expiring Certificates
- Intrastat
- Non-Recoverable VAT Queries/Journals
- Checking of all invoices for CIS liability
- Authenticated Receipts
- Self Billing Invoices
- Chasing of proforma invoices into tax invoices
Accounts/Admin Assistant
Barloworld Handling (UK) Ltd Maidenhead, Berkshire, UK
02.2005 - 12.2005
- General Ledger reconciliations
- Journals
- Accruals
- Overseas Payments (US)
- Liaising with US counterparts (invoices)
- Purchasing
- Arrangement of courier
- Lease finance on Mechanical Equipment
- Customer/Sales Liaison
- Internal refinancing of lease extensions
- General admin duties as and when required
Education
High School Diploma -
Otmoetai College, Tauranga
Tauranga, New ZealandSkills
- Accounts Payable – 20 years plus
- Accounts Receivable – Four years plus
- Data entry - 1000 invoices/job sheets per week
- Invoices - coding, inputting and authorisation, proforma invoices and credit notes
- Lease finance on Mechanical Equipment and refinancing internal lease extension
- Overseas Payments
- Journals
- Reconciliation and Processing - Company Credit Card, Sales expenses, mileage and payments, cash book, General Ledger, Statements
- General Accounts Administration
- Corporate Gift Cards ie Customer Service, Orders, Queries
- Timesheets
- General office administration
- Facilities Management
- Fleet Management
- Staff rosters
- Stock/ Inventory/ Freight
- Inventory Control (Stock takes etc), Purchasing and Logistics, job stock distribution
- Freight - CIS (Construction Industry Scheme Tax – His Majesty’s Revenue & Customs, authenticating receipts, Intrastat, Non-Recoverable VAT
- Corporate Gift Cards – processing orders, queries, dispatching orders
- Reception, phone and email
- Ariba
- Google Suite
- Monarch
- Evolution
- Sage 200 & Sage Job Costing
- SageLine 50 – accounts and nominal ledger
- MYOB (Beginners 2000)
- Windows XP Professional 2010
- Word and Excel (MOUS Excel 2000) – Intermediate
- Outlook
- Peoplesoft 7 accounting package
- SAP system
- JD Edwards
- AS400
Administrative Support
MS Office
Office Administration
Documentation And Reporting
Decision-Making
Team Building and Leadership
Office Management
Personable and Approachable
Data Confidentiality
Team Collaboration
Document Management
Referee details
Referee details are available on request
Training
- Google Suite (Drive, Gmail, Docs & Sheets)
- Ariba Purchasing System
- Excel (MOUS – Microsoft Officer User Specialist)
- Excel Intermediate & Access 97
- Woolworths NZ Ltd
- Penrose College (2000)
- New Horizon
- Computer Accounting & Taxation (M.Y.O.B.)
- Time Management (Moore Business Forms)
- Interactive Management Programme
- Occupational Health & Safety
- Kiwi Host
- Pitmans Typing and Shorthand & Sixth Form Certificate
- M.Y.O.B.
- Moore Business Forms
- Kmart
Learning Conversational Mandarin
Currently learning day to day conversational Mandarin.
Additional Information
Active member of my church helping in our cafe.
Timeline
Site Services Administrator
Woolworths NZ Ltd
02.2020 - 07.2024
Property Administrator
Woolworths NZ Ltd
03.2016 - 02.2020
Accounts Payable Clerk
Hampden Fence Ltd
04.2013 - 06.2015
Accounts Assistant
The Sash Window Workshop Ltd (UK)
08.2007 - 10.2011
Tax & VAT Administrator
Thames Water Utilities Ltd, Bracknell, Berkshire, UK
01.2006 - 08.2007
Accounts/Admin Assistant
Barloworld Handling (UK) Ltd Maidenhead, Berkshire, UK
02.2005 - 12.2005
High School Diploma -
Otmoetai College, Tauranga
Accounts Administrator
Premier Business Print Ltd.
06.205 - 11.2015
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