Sari MCGRATH
Wellington,WGN
Summary
Dedicated Executive Assistant with excellent experience in the Government sector. Maintains professional appearance and qualities while expertly completing assigned tasks with a focus on quality. Dependable and quick-learning team player with effective communication and organisation skills. Results oriented person with experience using Ministry of Justice Systems. Work closely with Directors on a daily basis to assist them with their daily activities in a challenging, fast-paced environment. Work well with team members and customers of all backgrounds. Versatile person with a proven success at taking on diverse tasks to accomplish tight deadlines. Hands-on people person and analytical problem solver with excellent planning and decision- making skills.
Overview
15
15
years of professional experience
Work History
Executive Assistant
Joint Venture
04.2022 - Current
- Drafting correspondence, presentations, e-mails (often highly sensitive, confidential)
- Administration of governance meetings – including scheduling, logistics, agendas
- Receiving incoming invoices and ensuring the correct approval processes
- Processing invoices for payment and supporting financial management processes
- Assisting in the management of inboxes and electronic diaries
- Supporting induction processes for new staff
- Maintaining schedules and work plans as required
- Support for meetings as required
- Making travel and accommodation arrangements as required
- Photocopying, collating, and distributing
- Co-ordinating and preparing documentation including typing and formatting documents
- Assist with managing documents securely
- Providing technical support and assistance in using computer packages (Word, Excel, PowerPoint)
- Developing and maintaining accurate files into relevant classifications
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Maintained appropriate filing of personal and professional documentation.
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Displayed absolute discretion at handling confidential information.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Participated in team meetings and staff training sessions.
Team Administrator
Ministry Of Justice
02.2021 - 04.2022
- Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel.
- Maintained personnel records and updated internal databases to support document management.
- Collected, validated, and distributed information to employees.
- Computerized office activities, maintained customer communications, and tracked records through delivery.
- Managed company schedule to coordinate calendar and arrange travel.
- Networked with industry professionals to exchange best practice knowledge and stay abreast of latest developments.
- Coordinated individual duties after careful evaluation of each employee's skill level and knowledge.
Assistant
Ministry of Justice - PDS Legal Support
04.2019 - 01.2021
- Make sure that the assignments are entered into Affinity on the day they are received
- The physical file is then
Manager/Administrator
Dlox Espresso Cafe
07.2014 - 12.2016
- Administration and Computing Level 2 correctly before the assignments are entered
- Do grant extensions from Legal Aid
- Check the warrant files daily and advise the lawyers of new court dates
- Ensure that the disclosure is processed within the required timeframe prioritise depending on the next court appearance date
- Assist with the management of lawyer’s calendars and diaries, entering appointments, setting reminders and updating as required
- Managing of the office in-box
- Arranging and organising any meetings, presentations and workshops including venue hire, catering and all associated documentation
- Arranging travel booking and vehicle and compliance requirements
- Assist with the orderly management of client files including client correspondence, reassignments, extensions, new grants, file closing, and archiving and disclosures
- Maintain the PDS case management system with accurate data, updating as required
- Assist lawyers with preparation of documents including client reporting letters; draft, proofing and edit documents to ensure accuracy
- Assist with management of the office email in- box
- Photocopying and scanning disclosures
- Assist with the management of lawyer's calendars and diaries, entering appointments, setting reminders and updating as required
- Undertaking any other legal secretarial tasks and duties as may be required or requested to ensure legal staff are well supported
- Maintaining effective administration systems, procedures and processes
- Undertaking any other general administrative duties as may be required to ensure efficient operation of the office
- Drove operational improvements which resulted in savings and improved profit margins
- Training employees
- Assigning tasks, enforcing safety standards
- Conducting meetings
- Maintaining inventory
- Ensuring a high level of customer satisfaction
- Procurement management
- Documentation management
- Negotiation and Personal organization
- Effective Interpersonal and Communication skills
Manager/Administrator/Tutor Wellington
Pelangi Indonesia Pre School
09.2008 - 02.2013
- Cash handling and managed basic financial accounts
- Worked independently while managing
- Administration duties for the play group
- Effective communications skills both verbally and in writing
- Co-ordinated the school’s activities and tasks
- MS Office products and file management
- Tracked all hours and budget expenses
- Budgeting
- Central point of contact for many different types of people, both inside and outside the own organisation
Education
National Certificate in Business Office -
Whitireia Polytechnic
Skills
- Team Leadership
- Schedule Management
- Training delivery
- Documentation
- Customer Service
- Legal administrative support
- Legal standards
- Document filing
- Presentation Ability
- Oral and written communications
- Skills
- Trouble Shooting
- Excellent diagnostic skills
- Microsoft Suites
Timeline
Executive Assistant
Joint Venture
04.2022 - Current
Team Administrator
Ministry Of Justice
02.2021 - 04.2022
Assistant
Ministry of Justice - PDS Legal Support
04.2019 - 01.2021
Manager/Administrator
Dlox Espresso Cafe
07.2014 - 12.2016
Manager/Administrator/Tutor Wellington
Pelangi Indonesia Pre School
09.2008 - 02.2013
National Certificate in Business Office -
Whitireia Polytechnic
Similar Profiles
Imran KhurshidImran Khurshid
Environmental & Sustainability Engineer at InfraRoad Binyah Joint Venture LtdEnvironmental & Sustainability Engineer at InfraRoad Binyah Joint Venture Ltd
Alexis Leigh M. InfanteAlexis Leigh M. Infante
QAQC Engineer at Shimizu-Fujita-Takenaka-EEI Joint VentureQAQC Engineer at Shimizu-Fujita-Takenaka-EEI Joint Venture
Bradley HulettBradley Hulett
Appliance Repair Technician at B & O Joint VentureAppliance Repair Technician at B & O Joint Venture