- Watching Tennis & Cricket
- Learning new cooking techniques and expanding my culinary skills
- Fishing with my partner
Sarishna Shivani
Auckland,AUK
Summary
Accounts assistant with 15 years of experience in service industry, having extensive knowledge of accounts payable, billing, accounts receivable, purchasing and research project administration. I'm able to manage multiple priorities following deadline and deliver results on time. Adaptable to a team environment as well as work independently to help achieve organisational goals through building strong relationships and engaging with people from diverse backgrounds.
Overview
16
16
years of professional experience
Work History
Research Contracts Administrator
University of Auckland
07.2022 - Current
- Ensured accurate capture of contractual terms, conditions, budgets, deliverables, and billing schedules to support compliance and operational efficiency.
- Verified accuracy of contract variations and conducted thorough reviews of project data.
- Ensure complex budget structures/multiple budget and funding sources are reflected accurately in the system & preparing, processing and submitting journals for approval for transfer of funds to various Project Investigators Projects.
- Provide Research Services teams with relevant information and guidance on Client/Funder requirements to support delivery of research and consulting projects.
- Maintained superior customer satisfaction by executing service deliverables with reliability, efficiency, and accuracy.
Account Payable Administrator (STC)
University of Auckland
04.2021 - 07.2022
- Facilitated training for new staff on administrative procedures to enhance team knowledge and adaptability.
- Achieved high customer satisfaction by delivering quality service to internal and external stakeholders through efficient phone and email interactions.
- Monitored service requests in Service Cloud to ensure adherence to SLA requirements.
- Processed purchase and expense card requests from internal staff members, supporting card issuance and cancellation through ANZ Transactive. Completed training on step-by-step procedures for handling card requests, ensuring smooth operations. Assisted in requesting replacement cards, facilitating uninterrupted financial transactions.
- Assisted in training for supplier setup processes. Supported examination and identification of supplier requests. Collaborated with the strategic procurement team to facilitate accurate supplier setup.
- Assisted in validating and verifying foreign and local suppliers. Supported verification of foreign and local bank accounts. Updated supplier details in PeopleSoft Financials and submitted for approval.
- Processed various purchase order requests across multiple queues, including standard queues for capital expenditures and travel. Assisted in the amendment of travel purchase orders to meet organizational needs.
- Executed timely receipting of purchase orders and development of payment vouchers to enhance accounts payable efficiency.
Admin Coordinator
University of Auckland
07.2016 - 07.2020
- Achieved timely processing of invoices by validating and sorting approvals for goods and services. Delivered accurate payment vouchers in accordance with accounts payable procedures.
- Facilitated communication with suppliers to resolve invoice discrepancies and ensure accurate payment reconciliations.
- Generated tax invoices for university customers in response to accountant requests. Delivered monthly reports to management on debtor accounts. Achieved timely debt collection by actively following up with aged debtors.
- Supported financial accountant in executing monthly and year-end accruals by delivering project and non-project related data.
- Executed capital and maintenance project creation in PeopleSoft Financials, assigning approvers and allocating budgets to various cost centers.
- Assisted finance and non-finance staff by creating training instructions for tasks such as generating purchase orders, posting journals, and checking payment statuses. Supported the establishment of cost centers in Maximo and participated in user acceptance testing for Maximo and PeopleSoft.
- Optimized invoice processing operations by adopting a paperless approach, ensuring continuity during COVID-19 disruptions.
- Managed utility management system utilizing EnergyPro software to maintain data accuracy. Assisted utility manager in generating reports and identifying variances requiring follow-up actions.
Accounts Assistant
Restaurant Brands
07.2016 - 07.2016
- Quickly learnt their internal operating system and assisted in organizing files by keeping accounts payable records up-to-date and clearing backlog
Insurance Officer
Life Insurance Corporation of India (Fiji)
05.2010 - 02.2016
- Process payroll, vendor payments, purchases and other accounting disbursements for accuracy and compliance.
- Provided exceptional customer service by promptly responding to client questions and concerns regarding policies and claims.
- Participated in audits conducted by regulatory agencies or internal teams so as to ensure compliance with applicable standards.
- Executed preparation and submission of month-end and year-end salary journals for approval.
- Provided ongoing support and guidance to junior team members, fostering a positive work environment conducive to professional growth and development.
Education
Associate CPA Member (No. 9734322) - Accounting
CPA
Bachelor of Commerce - Accounting & Economics
University of The South Pacific
Fiji04-2010
Skills
- Customer-focused service
- Client relationship management
- Proficient in technical applications
- Strong attention to detail
- Responsive to evolving situations
- Effective written and verbal communication
Interests
Timeline
Research Contracts Administrator
University of Auckland
07.2022 - Current
Account Payable Administrator (STC)
University of Auckland
04.2021 - 07.2022
Admin Coordinator
University of Auckland
07.2016 - 07.2020
Accounts Assistant
Restaurant Brands
07.2016 - 07.2016
Insurance Officer
Life Insurance Corporation of India (Fiji)
05.2010 - 02.2016
Associate CPA Member (No. 9734322) - Accounting
CPA
Bachelor of Commerce - Accounting & Economics
University of The South Pacific