Shabana Ahmed
Summary
An experienced payroll specialist since 2005. Brings 19 years of valuable expertise including 9 years in management role. In dept knowledge of Payroll Legislation and Holidays Act. Attentive to detail with experience in coordinating projects, programs and improvements. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Managed payroll for a diverse workforce of 3,000+ employees across multiple locations and Collectives and pay cycles. Experienced in Implementation of payroll system such as Datapay, SAP Success Factors,Tech1 and Pay Global and time and attendance system such as Biotime.
Overview
22
22
years of professional experience
Work History
Payroll Specialist (Temporary Contract)
Foodstuffs North Island
05.2024 - Current
- Managed and processed end-to-end weekly payroll data for approx 1000 employees tin Pay Global
- Liaising with both internal and external stakeholders
- Provided customer service to employees regarding payroll inquiries and issues.
- Maintained strict confidentiality of all payroll information and records.
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Collaborated with human resources to maintain up-to-date employee information for precise payroll calculations.
- Ensure all payroll functions are completed on time and deadlines are met
Payroll Team Leader NZ
EBOS New Zealand
07.2021 - 04.2024
- Managed and Mentored 3 team members for weekly, fortnightly and monthly payruns for 6 different bussiness units.
- Ensure the payroll processing for approx 1200 employees are accurate and as per the Collective and Individual Agreement in Datapay. And all payroll functions are completed on time and deadlines are met.
- Ensure EBOS is compliant with the current Holidays Act and Legislation and Ensure that both Datapay and Biotime is performing at an optimal level to meet the needs of the business and legislative requirements
- Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
- Enhanced team productivity by implementing efficient work processes and regularly reviewing performance metrics.
- Streamlined payroll processes by implementing efficient systems and tools, resulting in reduced processing time.
- Provided ongoing support to direct reports, addressing concerns or questions promptly so they could remain focused on their tasks.
- Promoted a culture of continuous improvement by encouraging feedback from all levels of the organization and implementing actionable changes accordingly.
- Monitored Biotime time and attendance system , enforcing compliance with company procedures relating to absenteeism.
- Collaborated with other department leaders to establish shared goals and ensure alignment across teams.
- Undertook Health and Safety responsibilities and observe all policies and make sure that safety rules and provisions are in place as per the HS&E Strategies.
- Conducted regular reconciliations of general ledger accounts related to payroll transactions for accurate financial reporting purposes.
Project SME NZ - New Payroll System
EBOS New Zealand
07.2021 - 04.2024
- Managing BAU and prioritizing tasks according to urgency, resource availability,
- Ensure SAP Success Factors - New Payroll System is implemented as per New Zealand Legislative requirements.
- Configuring and converting the data from Datapay payroll system to SAP Success Factors payroll System.
- Monitor the Parallel runs to ensure 100% data accuracy.
- Ensure that Success Factors is adherence to compliance factors and that correct rule from CEA and IEA are implemented.
- Ensure correct rules are registered as per the legislative requirements.
- Facilitated workshops to collect project requirements and user feedback and provided training.
- Liaised with key stakeholders.
Project Manager - New T&A System
EBOS New Zealand
07.2021 - 04.2024
- Successfully managed implementation of new time and attendance system called Biotime and
- Managing BAU and prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
- Planned, designed, and scheduled phases for the project.
- Monitor the Parallel runs to ensure 100% data accuracy.
- Ensure that Biotime is adherence to compliance factors and that correct rule from CEA and IEA are implied.
- Ensure correct rosters are registered as per the legislative requirements.
- Established effective communication among team members for enhanced collaboration and successful project completion.
- Coordinated with cross-functional teams to resolve project issues and mitigate risks.
- Managed risk assessments and implemented mitigation strategies to minimize potential issues during project execution.
- Monitored project progress, identified risks and took corrective action as needed.
- Facilitated workshops to collect project requirements and user feedback and provided training.
Payroll Manager
Waste Management NZ Limited
12.2019 - 06.2021
- Managed a team of 4 payroll specialists, providing training and guidance to ensure timely and accurate payroll processing.
- Ensure the payroll processing for approx 1800 employees are accurate and as per the Collective and Individual Agreements in Datapay. And all payroll functions are completed on time and deadlines are met.
- Ensure Waste Management is compliant with the current Holidays Act and Legislation and Ensure that both Datapay and Biotime is performing at an optimal level to meet the needs of the business and legislative requirements
- Conducted regular reconciliations of general ledger accounts related to payroll transactions for accurate financial reporting purposes.
- Conduct Annual Salary review and liaise with Strategic Pay for the Bands and Mid-Points.
- Manage and monitor Performance Management Programme.
- Streamlined payroll processes by implementing efficient systems and tools, resulting in reduced processing time.
- Provided ongoing support to direct reports, addressing concerns or questions promptly so they could remain focused on their tasks.
- Promoted a culture of continuous improvement by encouraging feedback from all levels of the organization and implementing actionable changes accordingly.
- Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
- Undertook Health and Safety responsibilities and observe all policies and make sure that safety rules and provisions are in place as per the HS&E Strategies.
- Monitored Biotime time and attendance system , enforcing compliance with company procedures relating to absenteeism.
- Collaborated with other department leaders to establish shared goals and ensure alignment across teams.
- Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
- Coordinated new hire and termination processes to facilitate smooth operations.
Project Manager - New Payroll System
Waste Management NZ Limited
12.2019 - 06.2021
- Successfully implemented new payroll system called Datapay while managing the BAU.
- Developed comprehensive project plans with clear timelines, milestones, and budget requirements, ensuring timely delivery of high-quality results.
- Ensure Datapay - New Payroll System is implemented as per New Zealand Legislative requirements.
- Configuring and converting the data from Preceda (old payroll system) to Datapay payroll System.
- Monitor the Parallel runs to ensure 100% data accuracy.
- Ensure that Datapay is adherence to compliance factors and that correct rule from CEA and IEA are implemented.
- Ensure correct rules are registered as per the legislative requirements.
- Prepared detailed reports on project status for stakeholders, ensuring transparency and alignment with objectives.
- Facilitated change management processes within organizations by effectively communicating benefits of new systems or processes being introduced during projects.
- Provided detailed project status updates to stakeholders and executive management.
Project Lead - Holiday Remediation (MBIE Audit)
Waste Management NZ Limited
12.2019 - 06.2021
- Successfully lead the project for the Holidays ACT remediation process with a 3rd party.
Payroll - (Temporary Contract)
Temperzone Ltd
07.2019 - 11.2019
- Managing BAU and helped the Payroll Manager to successfully implement the new payroll system called Pay Global
- Retrieving hours for both Australia and New Zealand weekly and monthly payruns
- Reconciliation of payroll and payroll reporting.
- PAYE and PAYG Filing.
- Ensure that the new payroll system is performing at an optimal level to meet the needs of the business.
- Ensure Pay Global is compliance with the current holidays act and legislation.
- Provided customer service to employees regarding payroll inquiries and issues.
- Maintained strict confidentiality of all payroll information and records.
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
Payroll Manager - (Temporary Contract)
Vulcan Steel Ltd
05.2019 - 06.2019
- Processing and preparing of payrolls for 450 weekly and monthly employees in Affinity Payroll system
- Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
- Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
- Coordinated new hire and termination processes to facilitate smooth operations.
- Maintained employee confidence with secure handling of sensitive information during all stages of the payroll process.
Group Payroll Manager
The Selwyn Foundation
08.2016 - 04.2019
- Managed and lead one Payroll Specialist and coaching and providing support to 12 Village Administrators based at each facility.
- Processing and preparing of payrolls for 720 employees in Datapay.
- Retrieving hours for the waged employees from ADt Time and attendance system.
- Ensuring that both Datapay and ADt are compliance to Holidays act and current legislation.
- Liaising with HR, Finance and Exec team members.
- Coordinated new hire and termination processes to facilitate smooth operations.
- Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
- Maintained employee confidence with secure handling of sensitive information during all stages of the payroll process.
- Developed and implemented payroll procedures and policies to determine compliance with regulations and as per the business needs.
- Supported financial director with special projects and additional job duties.
- Undertook Health and Safety responsibilities and observe all policies and make sure that safety rules and provisions are in place as per the HS&E Strategies.
Senior Payroll Specialist – (Temporary Contract)
Kmart NZ
05.2016 - 07.2016
- Managed 1 team member coaching the branch managers.
- Processing and preparing of payrolls for approx 1400 weekly and monthly employees in Pay Global.
- Uploaded time records into Pay Global from Etivity time and attendance system.
- Effective and accurate management of employee data
- Ensure competent and effective delivery of an accurate and timely payroll service.
- Ensured Kmart is compliance with current legislation and holidays act.
- Collaborated with HR to maintain up-to-date employee records, facilitating accurate paycheck calculations.
- Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
- Generated reports to track employee time and attendance.
- Developed and implemented payroll procedures to streamline workflow.
Payroll Specialist
Fletcher Building (Group Finance)
08.2014 - 04.2016
- Payroll processing of Weekly, Fortnightly and Monthly payruns for approx 700 employees across 4 Businesses Units in Chris 21 payroll system.
- Ensure that the payroll System is complaint with business needs and as per the current legislation and holidays act.
- Performed data entry tasks and maintained accurate records of employee payroll information.
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Maintained strict confidentiality of all payroll information and records.
- Prepared year-end reports.
- Collaborated with human resources to maintain up-to-date employee information for precise payroll calculations.
- Conducted regular reconciliations of general ledger accounts related to payroll transactions for accurate financial reporting purposes.
- Assisted management in developing and tracking payroll budgets.
- Completed payroll accurately and timely to meet employee expectations.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
Payroll Consultant (Temporary Contract)
DATACOM Employer Service
06.2014 - 08.2014
- Provided exceptional customer service by addressing client inquiries promptly and effectively resolving issues.
- Maintained strict confidentiality when handling sensitive employee information, protecting privacy rights at all times.
- Adhering to each clients business requirements.
- Assisted clients in navigating regulatory compliance by staying current on relevant legislation and advising on best practices.
- Resolved payroll discrepancies quickly and successfully.
Payroll Administrator (Temporary Contract)
AUT University
01.2014 - 05.2014
- Processing Fortnightly Payroll for approx 600 employees in Pay Global payroll system.
- Handled complex payroll situations such as back-pay calculations, garnishments, and overtime payments with accuracy and professionalism.
- Reduced errors in payroll calculations with meticulous attention to detail and thorough data verification.
- Responded to employee inquiries to provide information regarding payroll deductions and related issues.
- Submitted reports on payroll activities.
- Managed employee records on database to maintain accuracy and updated information.
- Developed custom spreadsheets that improved efficiency when calculating commissions, bonuses, or other special pay circumstances.
- Coordinated with HR personnel to verify accuracy and completeness of employee information.
Payroll Officer (Redundant)
World Vision Of New Zealand
03.2011 - 03.2014
- Managed end-to-end processing of weekly and monthly payrolls for a diverse workforce within strict deadlines for approx 220 employee in Datapay.
- Ensure that the payroll system is compliant with the new holidays act.
- Ensured compliance with regulatory requirements by staying current on industry standards and updating policies accordingly.
- Reduced process discrepancies through measured implementation of performance reporting and data systems.
- Ensure competent and effective delivery of an accurate and timely payroll service
- Collaborated with HR department to ensure accurate employee records, benefit deductions, and leave balances.
Senior Payroll Administrator (Temporary Contract)
Oceania Group Limited
03.2010 - 02.2011
- Managed and mentored 4 payroll professionals for end-to-end processing of weekly and monthly payrolls for a diverse workforce within strict deadlines for approx 3000 employee in Pay Global.
- Streamlined payroll processing by implementing efficient systems and procedures.
- Collaborated with HR department to maintain employee records, ensuring accuracy and compliance.
- Continuously improved data entry accuracy by conducting regular audits and providing feedback to employees regarding discrepancies.
Front Office Administrator
Sudima Hotel, Rotorua
12.2009 - 02.2010
Senior Payroll Administrator (Contract)
Downer EDI Engineering Ltd
10.2024 - 08.2009
HR/Payroll Administrator (Temp Assignment)
Stevensons Group Ltd, East Tamaki.
04.2008 - 05.2008
Accounts Receivable/Credit Control (Temp Assignment)
Vanguard Logistics (NZ) Ltd, Airport Oaks.
11.2007 - 03.2008
Payroll Officer (Permanent)
Frucor Beverages Ltd, Wiri Manukau.
04.2006 - 08.2007
Payroll Officer (5 Month Contract)
DB Breweries Limited, Otahuhu.
12.2005 - 03.2006
Payroll Officer/Accounts Payable (2 Months Contract)
Excell Corporation, East Tamaki
10.2005 - 11.2005
Payroll Officer (6 month Contract)
OCS Ltd, Mt Eden
05.2005 - 09.2005
Accounts Receivable/Credit Control (Contract)
TOLL Tranzlink Ltd. Penrose
05.2004 - 11.2004
Assistant Accountant (Permanent)
Skilled NZ Ltd
02.2002 - 05.2004
Education
Diploma in Accounting -
Liverpool College Of TAFE
01.1997
Skills
Systems used:
Pay Global
Datapay
ADiT
Chronus
Zambion
Preceda
Technology One
EMP Live
Workday
CHRIS 21
Affinity
SAP Success Factors
Timeline
Senior Payroll Administrator (Contract)
Downer EDI Engineering Ltd
10.2024 - 08.2009
Payroll Specialist (Temporary Contract)
Foodstuffs North Island
05.2024 - Current
Payroll Team Leader NZ
EBOS New Zealand
07.2021 - 04.2024
Project SME NZ - New Payroll System
EBOS New Zealand
07.2021 - 04.2024
Project Manager - New T&A System
EBOS New Zealand
07.2021 - 04.2024
Payroll Manager
Waste Management NZ Limited
12.2019 - 06.2021
Project Manager - New Payroll System
Waste Management NZ Limited
12.2019 - 06.2021
Project Lead - Holiday Remediation (MBIE Audit)
Waste Management NZ Limited
12.2019 - 06.2021
Payroll - (Temporary Contract)
Temperzone Ltd
07.2019 - 11.2019
Payroll Manager - (Temporary Contract)
Vulcan Steel Ltd
05.2019 - 06.2019
Group Payroll Manager
The Selwyn Foundation
08.2016 - 04.2019
Senior Payroll Specialist – (Temporary Contract)
Kmart NZ
05.2016 - 07.2016
Payroll Specialist
Fletcher Building (Group Finance)
08.2014 - 04.2016
Payroll Consultant (Temporary Contract)
DATACOM Employer Service
06.2014 - 08.2014
Payroll Administrator (Temporary Contract)
AUT University
01.2014 - 05.2014
Payroll Officer (Redundant)
World Vision Of New Zealand
03.2011 - 03.2014
Senior Payroll Administrator (Temporary Contract)
Oceania Group Limited
03.2010 - 02.2011
Front Office Administrator
Sudima Hotel, Rotorua
12.2009 - 02.2010
HR/Payroll Administrator (Temp Assignment)
Stevensons Group Ltd, East Tamaki.
04.2008 - 05.2008
Accounts Receivable/Credit Control (Temp Assignment)
Vanguard Logistics (NZ) Ltd, Airport Oaks.
11.2007 - 03.2008
Payroll Officer (Permanent)
Frucor Beverages Ltd, Wiri Manukau.
04.2006 - 08.2007
Payroll Officer (5 Month Contract)
DB Breweries Limited, Otahuhu.
12.2005 - 03.2006
Payroll Officer/Accounts Payable (2 Months Contract)
Excell Corporation, East Tamaki
10.2005 - 11.2005
Payroll Officer (6 month Contract)
OCS Ltd, Mt Eden
05.2005 - 09.2005
Accounts Receivable/Credit Control (Contract)
TOLL Tranzlink Ltd. Penrose
05.2004 - 11.2004
Assistant Accountant (Permanent)
Skilled NZ Ltd
02.2002 - 05.2004
Diploma in Accounting -
Liverpool College Of TAFE
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