Shabina Khan
Hamilton
Summary
Detail-oriented Chartered Accountant with 20 years experience , effectively maintaining accurate accounting information for large-scale financial organizations. History working as part of financial team to manage diverse financial functions, tax management and reporting. Works closely with executive management on operational and KPI reporting , budgets and month and year end closing . Also a seasoned Payroll Specialist bringing 6 years' experience in accounting and operations management. Proven history of achievement and innovation coupled with outstanding work ethic, commitment and loyalty. Strong track record of effective leadership, collaborative teamwork and articulate communication. Highly adept with key strengths in payroll administration functions, including discrepancy research, regulatory guidelines adherence, complex processing procedures and program management.
Overview
25
25
years of professional experience
Work History
Accounts and Payroll Manager
McDoanlds Restaurents LIMITED
04.2023 - Current
- All accounting duties relating Balance sheet and P&L reconciliations including accounts payable/receivable, management of bank accounts, reconciliations,Forex transactions , tax management and liaising with stakeholders , External accountant E&Y and Findex and Head office auditors
- Ensure accurate and timely end to end processing and reporting of monthly accounts for McDonalds stores through Hamilton and Cambridge
- Processing of month end journals , accrual journal entries , balancing of Payroll journals
- Liase with restaurant and operations manager and staff to ensure stock management systems and processes are adhered to
- Cash Flow monitoring and projections upto 3 months out to ensure scheduled payment runs
- Accurately recording company’s financial transactions in accordance with IFRS
- Responsible for correctness of stores balance sheet and income statement and monthly/quarterly forecast
- Preparation of month end closing and onward submission to HO McDonald’s including month end accruals and reconciliation at store and HO level and Consolidate Financial Systems across the Business
- General ledger management and reconciliations to improve reporting integrity, Monthly Management reporting
- Prepare GST returns and make GST, Provisional and Terminal payments to IRD and liasioning with External accountant E&Y and Findex to finalise the financial statement and file tax returns
- Oversee the payroll function - the weekly payroll function of 1000 employees for 10 stores across Waikato and signing off Maxtel Payrolls and authorisation for payment
- Ensure paying process within according to timeline, by doing follow-up on Purchase Request and Purchase Order creation, approval process and Vendor payments, Review of Creditors for Payment including multi-currency and forex Transactions
- Responsible for ensuring the SAP AP and AR functions run smoothly, ensuring all payments and invoices are accurate and raised in a timely manner
- Oversee preparation of debtor’s invoices and monthly billing, reconciliation of digital sales, Eftpos and Mobile eftpos and cash sales
- Review of supplier contracts, Preparation and approval of employment Contracts as required
- Participate in budget finalisation and cash flow forecast for stores
- Maintenance of property portfolio and trust with offshore properties at Gold Coast and Fiji and review and filling of Fiji Vat
- Fixed asset register maintenance, including assets, disposals, deprecation and reviewing expenditure for CAPEX
- Provide analytic support for the operations teams and Strategy and Finance Team.
BAS Accountant
Right click accounting services unlimited
07.2019 - 12.2023
- Statutory compliance and preparation of financial statements for a range of companies, partnerships, and individual businesses. Handled 20 clients portfolio.
- Work on business advisory projects including budgets, forecast and cashflows; management reporting
- Filling of IRD tax returns through XPM
- Advising the clients on queries, chasing on missing information to complete financial statements
- Managing companies’ office compliance
- GST, FBT and Tax returns
- Assisting clients with cloud accounting.
Finance and Admin Manager
Property services unlimited
08.2017 - 03.2023
- Maintaining financial and office administration
- Procurement system of stocks, chemicals, consumables, and stationery, organising office and Fleet repairs and maintenance
- Work closely with HR manager on policy updates and payroll related activities
- Reconciliation of all general ledgers and sub ledger of the company at each reporting period and Balance Sheet reconciliation
- Coding of all invoices and entering system, performing accounts receivable control management, Invoicing, reconciliation and chasing overdue debtors
- Raising purchase orders, Accounts Payable processing, reconciliation with suppliers account and payment of suppliers as per the policy
- Issue of invoices and purchase order to customers/franchises
- Lead the annual insurance renewal process to ensure appropriate cover is retained at renewal
- Running weekly payroll for fixed and variable pay rate of 40 employees, filling PAYE returns, providing and filling pay slips and pay run reports in MYOB and now in crystal payroll
- Prepare and file GST return, Prepare PAYE return periodically and payment of PAYE to IRD
- Weekly Cash flow forecast and float balance reporting, plan and arrange tax payments (GST, PAYE)
- Closing of monthly and annual accounts and presenting monthly financial summary to Directors and mangers
- Preparation of annual accounts, filling of IR4 for the company with IRD
- Liaison with IRD and bankers
- Helping operations manager with their quotes, monitoring inventory and resolving assets maintenance issues
- Ensure assets have insurance cover all time
- Oversee and order all company stationery and office products
- Review suppliers’ contracts and liaise with suppliers to negotiate favourable terms
- Fleet maintenance and insurance renewals/claims submission
- Assistance with preparation of Budgets and Cashflow Reports
- Monitoring and reporting variances on monthly basis.
Accounts Executive
MIlkio foods lTD
02.2017 - 06.2017
- Reconciliation of payment items with direct feeds in XERO, paypal reconciliation, international payments reconciliation
- Reconciliation of various GL/SLA in XERO viz AP, AR, Equity, expenses, revenues etc and balance sheet reconciliation
- Calculation of depreciation
- Reconciliation of collections from customers
- Calculate the GST payment/refunds, Preparation of two monthly GST return
- Performed and review product costing of various SKUs under Milkio brand by making a detailed analysis of key cost drivers
- Periodic review of product costs based on global dairy trade (GDT) prices of milk fat, AMF, milk powder etc and different inventories used for the manufacturing
- Preparation of quote for domestic and overseas customers in line with product cost
- Inventory management and control of different SKU’s
- Periodic ageing analysis of accounts payable and accounts receivable
- Generation of quotes, and invoices from Xero and posting of Journal
- Hands on experience with CRM software Pipedrive, ZOHO CRM
- Estimating campaign wise profitability for different SKU’s of Milkio Brand
- Generation of periodic management reports in Excel including Profitability statement, cash flow forecast
- Accounts Payable – creating and processing purchase orders, processing supplier invoices and payments and reconciliation
- Assisting in preparation of business case for loan application from AGMARDT.
Credit and Compliance Manager
ICICI BANK LIMITED
09.2005 - 06.2016
- My role in ICICI Bank involved leading various teams in the entire credit lifecycle
- Leading this team was a joyful and a fulfilling task because our teams need to be pushed to achieve more on both volumes and accuracy
- There was no leeway for trade-offs which made the role tough and challenging
- It gave me a sense of achievement each day, especially thinking of the good work we did as a team and the quality of service we provide to our customers.
Assistant manager accounts
RAYMONDS LIMITED INDIA
07.2005 - 09.2005
Deputy Manager Accounts and Finance
SINO CREDITS AND LEASING LIMITED
01.2003 - 07.2005
Article Assistant
U K Goenka & Co, - Chartered Accountants India
01.1999 - 11.2002
Education
Taxation And Law - Taxation And Law
Wintec
Hamilton, NZ07.2020
CA - Accounting And Business Management
Chartered Accountant
Australia And New Zealand 07.2018
Post Graduation in Professional Accounting - Accounting And Finance
University of Waikato
Hamilton, NZ07.2016
FCA - Accounting And Business Management
CA India
CA07.2002
Skills
- Accounting and Taxation
- Payroll process/accounting
- Financial and data Analysis
- SAP ERP
- Power BI
- Payroll ERP’s
- Acconex
- Coupa
Summary Of Experience
Experienced self-motivated all-rounder Chartered Accountant having more than 20 years of experience in People management, Management accounting, budgets, Forecasting, Banking & Finance, Payroll and accounting. Highly skilled in accounting of receivables, payables, finalisation of accounts, month end accruals, payroll activities, posting of journal entries, budgeting, and cash forecasting. Adheres to high level of service ethics, demonstrating customer-oriented communication skills and quick grasp of client requirements. Proven capabilities in self-management, a get-up-and-go attitude.
Education And Professional Development
- CHARTERED ACCOUNTANTS OF AUSTRALIA AND NEW ZEALAND, Chartered accountant, 2018
- WINTEC, The Commercial Law, October 2020
- WINTEC, The Law of Business Entities, June 2020
- WINTEC, Taxation in New Zealand, November 2019
- WAIKATO UNIVERSITY, Hamilton, New Zealand, Post graduate diploma in accounting (one Year), July 2017
- INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA, India, Chartered accountancy, 2002
- INSTITUTE OF Company Secretaries OF INDIA, India, Company Secretary, 2002
- DELHI UNIVERSITY, India, 1999
Previous Experience
- ICICI BANK LIMITED, India, 09/2005, 06/2016, Credit and compliance Manager, My role in ICICI Bank involved leading various teams in the entire credit lifecycle. Leading this team was a joyful and a fulfilling task because our teams need to be pushed to achieve more on both volumes and accuracy. There was no leeway for trade-offs which made the role tough and challenging. It gave me a sense of achievement each day, especially thinking of the good work we did as a team and the quality of service we provide to our customers.
- RAYMONDS LIMITED INDIA, India, 07/2005, 09/2005, Assistant manager accounts
- SINO CREDITS AND LEASING LIMITED, India, 01/2003, 07/2005, Deputy Manager Accounts and Finance
- U K Goenka & Co, - Chartered Accountants India, India, 01/1999, 11/2002, Article Assistant
Training
- Attended XERO workshop training beginners and advanced level held by BDO Waikato
- Annual Payroll Conference
- PWC workshops and CAANZ road tax show
Volunteer Experience
Volunteered at Round the bridge 2016.
Affiliations
- CA
Timeline
Accounts and Payroll Manager
McDoanlds Restaurents LIMITED
04.2023 - Current
BAS Accountant
Right click accounting services unlimited
07.2019 - 12.2023
Finance and Admin Manager
Property services unlimited
08.2017 - 03.2023
Accounts Executive
MIlkio foods lTD
02.2017 - 06.2017
Credit and Compliance Manager
ICICI BANK LIMITED
09.2005 - 06.2016
Assistant manager accounts
RAYMONDS LIMITED INDIA
07.2005 - 09.2005
Deputy Manager Accounts and Finance
SINO CREDITS AND LEASING LIMITED
01.2003 - 07.2005
Article Assistant
U K Goenka & Co, - Chartered Accountants India
01.1999 - 11.2002
Taxation And Law - Taxation And Law
Wintec
CA - Accounting And Business Management
Chartered Accountant
Post Graduation in Professional Accounting - Accounting And Finance
University of Waikato
FCA - Accounting And Business Management
CA India
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