Sharmini Peters

• This role requires me to ensure the office functions run effectively and efficiently
• During my tenure, I have managed two locations while putting systems in place so we could phase out the requirement to have onsite reception at our data centre
• When BCP was put in place during the pandemic, we focussed on supporting staff who were required on site and picked up any duties that were required at the time
• Duties, Answer and direct all incoming calls and emails within a timely manner
• Provide administration assistance to managers, including credit card reconciliation, expenses and travel
• Greet all visitors to the building and ensure they are signed in and looked after appropriately
• NetSuite: Raising Purchase orders for the ordering of stationery, paper, kitchen supplies, facilities maintenance and catering
• Event Management: Liaising with Staff for events onsite including organising of Catering
• Maintain the office, including but not limited to daily floor walks to maintain cleanliness and order to main reception area, utility rooms, and kitchens
• Assist in coordinating internal and external meetings and manage the meeting room booking system
• Workplace Health & Safety: Organising Annual Flu Vaccinations

• This role required of me confidential, professional, secretarial and administrative support to the Executive Director and the Boards of ISNZ
• In this time, I have had the opportunity also, to work with ISNZ member schools: Heads/Principals; EAs/PAs; Bursars; Board Chairs and other school personnel, exposing me to the world of private schooling throughout New Zealand
• Inevitably giving me an opportunity to work with varied people in different roles and walks of life.

As Personal Assistant to the Ambassador of Turkey and Secretary to the Embassy of Turkey, I have acquired a wealth of knowledge in the world of diplomacy. I assisted the Ambassador and other diplomats within the Embassy with personal and general administrative issues. I managed to multitask the various jobs at hand and acquired the skill to stay calm in a high-pressure environment.

Duties undertaken as Personal Assistant/Secretary at the Embassy:
• Planned local and international travel and accommodation for diplomats (vacation and business)
• Organised for relocation of diplomats to Istanbul, Turkey
• Arranged dinner and luncheon parties for the Ambassador and his spouse and other diplomats and their spouses, held at the Turkish Residence
• Contracted servicemen and secured service contracts to help with property maintenance of the Turkish Residence
• Managed household staff, activities and special functions held by the Ambassador
• Organised the Turkish National Day on a yearly basis wherein a reception of 190 guests on average attended
• Assisted the Ministry of Foreign Affairs and Trade NZ organize the ANZAC Day celebrations every year
• Advised diplomats on regulations and rules of living in New Zealand, based on the 1961 Vienna Convention on Diplomatic Relations

• As an EA at Macomm Management Services (MMS) I had general responsibility for assisting with the operation of the company in itself and specific responsibility for assisting in two portfolios (Associations), namely: 3
• The Communications and Multimedia Content Forum of Malaysia (CMCF) established in accordance with the Communications and Multimedia Act 1998, and
• The Malaysian Television Broadcasters Alliance Berhad (MTBA)
• Uties undertaken:
• Assisted in establishing the mechanisms to manage the secretariat
• Required to understand and be well versed with the constitution of companies, organisations/societies, whose portfolio was managed by MMS
• Liaised with the Registrar of Companies/Societies to ensure compliance, maintenance of member registers, convening general meetings, conducting elections and to file necessary returns
• Assisted in publicising the functions of the company in conjunction with the Board
• Organised events for both associations.