Shinae Horne

• Accounts Payable/Receivable
• Invoicing
• Bank Reconciliation
• Data Entry and processing
• Scheduling
• Inbox Management
• Proofreading
• Diary and Calendar management
• And much more!

These are only a handful of jobs I can do. Something you need done that's not on the list? Contact me today!

• Winger Maserati branch which included Alfa Romeo, and also Winger Pukekohe Subaru branch Accounts Payable and Receivables.
• System used Magix
• Invoice Processing: Review and process vendor invoices for accuracy and compliance.
• Purchase Order Matching: Verify vendor invoices by comparing them with purchase orders and receipts.
• Vendor Management: Maintain vendor relationships, address inquiries, and resolve payment discrepancies.
• Expense Reports: Review and process employee expense reports, ensuring policy compliance.
• Payment Processing: Prepare and execute vendor payments using various methods.
• Payment Reconciliation: Reconcile vendor statements and resolve payment discrepancies.
• Aging Reports: Analyze accounts payable aging reports to address overdue payments.
• Vendor Onboarding: Assist in verifying vendor information and setting up vendor accounts.
• Invoicing: Generate and send accurate customer invoices.
  Customer Payments: Receive and process payments from customers.
• Payment Application: Apply customer payments to appropriate accounts and invoices.
• Collection Activities: Follow up on overdue payments and initiate collection efforts.
• Customer Account Management: Maintain customer accounts and resolve billing disputes.
• Aging Analysis: Monitor accounts receivable aging reports for timely collections.
• Cash Application: Reconcile customer payments with bank deposits.
• Credit Control: Assess customer creditworthiness and manage credit limits.
• Bad Debt Management: Identify and handle accounts for bad debt write-offs.
• Customer Statements: Generate periodic statements summarizing invoices and payments.
• Account Reconciliation: Reconcile customer accounts and resolve discrepancies.

• System used Epicor
• Invoice Verification: Review vendor invoices for accuracy, ensuring they match purchase orders and receiving documents, and validate pricing and quantities.
• Coding and Data Entry: Assigning appropriate general ledger codes to invoices and entering them into the accounting system.
• Approval Workflow: Routing invoices for necessary approvals, such as department heads or managers, before processing them for payment.
• Payment Processing: Preparing and scheduling payments to vendors, whether through checks, electronic funds transfers (EFTs), or other payment methods.
• Vendor Communication: Interacting with vendors regarding invoice inquiries, payment status, and resolving any issues or discrepancies.
• Expense Reimbursements: Processing and reimbursing employee expense reports in compliance with company policies and procedures.
• Purchase Order Management: Collaborating with procurement or purchasing teams to ensure accurate and timely recording of purchase orders and vendor invoices.
• Vendor File Maintenance: Maintaining up-to-date vendor information, including contact details, tax identification numbers, and payment terms.
• Reconciliation: Reconciling vendor statements and resolving discrepancies between accounts payable records and vendor records.
• Month-end Closing: Assisting in the month-end closing process, including accruals, account reconciliations, and generating reports.

• System used AS400
• Invoicing: Generating and sending customer invoices and vendor bills, ensuring accuracy and completeness.
• Payment Processing: Receiving and processing customer payments and executing vendor payments via various methods.
• Payment Application: Applying customer payments to appropriate accounts and allocating vendor payments to invoices.
• Invoice Verification: Review vendor invoices, matching them with purchase orders and receiving documents, and validating pricing and quantities.
• Collections and Follow-up: Contacting customers for overdue payments, sending reminders, and resolving payment discrepancies. Addressing vendor inquiries.
• Relationship Management: Maintaining positive relationships with vendors and customers, resolving billing disputes, and negotiating payment terms.
• Aging Analysis: Monitoring and analyzing accounts receivable and accounts payable reports to identify overdue payments and manage outstanding balances.
• Reconciliation: Reconciling customer accounts and vendor statements, resolving payment discrepancies or disputes.
• Data Entry and Recordkeeping: Entering invoice and payment details, maintaining accurate financial records for accounts payable and receivable.
• Financial Analysis: Supporting financial analysis by preparing reports, reconciliations, and metrics for both accounts payable and receivable.
• Vendor Onboarding and Credit Control: Assisting in vendor onboarding, verifying information, evaluating creditworthiness, and establishing credit limits.
• Reporting: Generating reports on accounts payable, accounts receivable, cash flow projections, payment history, and financial metrics.