Shufan Wu
Auckland
Summary
Office Manager Personable Office Administrator with 7 years of experience prioritizing multiple tasks requiring prompt solutions. Talented problem-solver managing workloads while greeting visitors, answering incoming phone calls and fulfilling staff members' requests. Professional and welcoming in creating upbeat work environment.
Overview
9
9
years of professional experience
Work History
Office Administrator
Wu Trading Ltd
07.2023 - 03.2024
- Streamlined office processes by implementing efficient organizational systems and digital tools.
- Reduced administrative errors by diligently proofreading office documents and maintaining accurate records.
- Enhanced team collaboration with establishment of clear communication channels and guidelines.
- Boosted productivity by prioritizing tasks, managing schedules, and coordinating meetings for staff members.
Office Coordinator
Foodstuffs North Island Ltd - PNS Henderson
08.2021 - 05.2023
- Supervised administrative staff, driving front office operations and continuous workflow
- Implemented office procedures, creating streamlined processes
- Administered bookkeeping functions to generate invoices and handle accounts payable and receivable
- Facilitated month-end closing processes, invoicing and journal entries
- Addressed and resolved client or customer inquiries to foster superior standards of service.
- Managed 3 employee at office, and enhancing productivity and efficiency.
Senior Accounts Officer
Foodstuffs North Island Ltd - New World Te Rapa
01.2019 - 07.2021
- Monitored vendor account balances, reconciling statements, researching discrepancies, and resolving issues as needed
- Prepared GST returns and assisted with payroll processes for team of 150 staff.
- Developed relationships with key suppliers and vendors resulting in improved customer service levels
- Provided training on accounts payable processes to new staff members upon hire.
- Ensured timely completion of month-end closing procedures, enabling accurate financial reporting for decision-making purposes.
Department Buyer
Foodstuffs North Island Ltd - New World Newtown
02.2018 - 12.2018
- Generated more than 150 purchase orders each week and maintained accurate records of all procurement transactions
- Developed strong relationships with vendors to ensure timely completion of projects within budget
- Analyzed vendor performance metrics to assess current supplier base and identify areas for improvement
- Managed day-to-day operations of company's inventory system in order to maintain accurate records of stock levels
- Reviewed contracts with vendors to ensure compliance with all legal requirements and negotiated better terms as needed.
Accounts Officer
Foodstuffs North Island Ltd - New World Newtown
05.2015 - 12.2017
- Processed more than 1000+ invoices, payments, credit memos and adjustments in timely manner.
- Created detailed audit trails for all accounts payable transactions ensuring compliance with internal control guidelines
- Managed Accounts Payable inbox, responding promptly to inquiries from vendors or other departments
- Liaised between vendors and suppliers, customers and other departments within organization.
Education
Bachelor of Applied Management -
Northtec Polytechnic
Auckland Campus 05.2016
Skills
- Problem Solving
- Work Planning and Prioritization
- Teamwork and Collaboration
- Attention to details
- Fast Learner
- Adaptable
- Proficiency in SAP
- MS Office Suite
Volunteer Experience
Fundraising Volunteer, SPCA, Auckland, 03/01/16, 05/01/16, Identified and built relationships with potential donors., Coordinated and facilitated fundraising activities, including sponsored or promotional events, as well as house-to-house and street collections.
Timeline
Office Administrator
Wu Trading Ltd
07.2023 - 03.2024
Office Coordinator
Foodstuffs North Island Ltd - PNS Henderson
08.2021 - 05.2023
Senior Accounts Officer
Foodstuffs North Island Ltd - New World Te Rapa
01.2019 - 07.2021
Department Buyer
Foodstuffs North Island Ltd - New World Newtown
02.2018 - 12.2018
Accounts Officer
Foodstuffs North Island Ltd - New World Newtown
05.2015 - 12.2017
Bachelor of Applied Management -
Northtec Polytechnic
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