Sofia Cavalcante
Auckland,AUK
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Multitalented professional with several years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities.
Executive Assistant with diverse background in business management. Facilitates multiple projects simultaneously. Considered valuable, punctual employee with outstanding calendaring and talents.
Overview
11
11
years of professional experience
Work History
Executive Assistant to the Director
Gemplus Tag Australia
CBD, Melbourne /Australia
06.2017 - 02.2023
- Screened phone calls and emails to prioritize requests from clients or colleagues.
- Developed, maintained and managed daily schedule for Owner.
- Researched and organized travel arrangements for Owner.
- Managed calendar invites for internal staff meetings or external client engagements.
- Handled confidential documents with discretion when required by the Owner.
- Drafted agendas and created presentations for meetings with Owner.
- Provided administrative support such as preparing letters, memos, faxes.
- Coordinated events, conferences, seminars and workshops as requested by the Owner.
- Performed general office duties such as photocopying, scanning documents.
- Provided administrative support to the director during meetings, taking minutes when required.
Assistant Director
Vigna Agribusiness Ltd
Sao Paulo , Sao Paulo
02.2012 - 05.2015
- Managed daily workflow of personnel by assigning tasks, tracking progress and providing assistance when needed.
- Collaborated with other departments to improve interdepartmental communication.
- Coordinated activities between departments to ensure timely completion of projects within budget constraints.
- Implemented policies and procedures to ensure compliance with federal, state and local laws.
- Supervised recruitment process including interviewing candidates, making hiring decisions and onboarding new hires.
- Maintained close relationships with key stakeholders while managing expectations.
- Coordinated financial activities, budgeting and forecasting for assigned departments.
- Created training materials for new employees on company policies and procedures.
Education
Diploma of Business - Diploma Of Business And Advanced Diploma Of Manage
AICT Australia Institute Of Commerce Technology
Australia /WA 02-2016
Bachelor of Business Administration - Human Resources Management
Unifieo
Sao Paulo Brazil02-2008
Skills
- Calendar Management
- Executive Support
Mail Management
- Meeting planning
- Business Administration
- Travel administration
- Microsoft Office 365
Languages
English
Full Professional
Portuguese
Native/ Bilingual
Spanish
Limited
Timeline
Executive Assistant to the Director
Gemplus Tag Australia
06.2017 - 02.2023
Assistant Director
Vigna Agribusiness Ltd
02.2012 - 05.2015
Diploma of Business - Diploma Of Business And Advanced Diploma Of Manage
AICT Australia Institute Of Commerce Technology
Bachelor of Business Administration - Human Resources Management
Unifieo
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Software
Microsoft Office 365
Accomplishments
- Supervised team of 10 engineers staff members.
- Planned corporate meetings, lunches and special events for groups of 11 + employees.
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