Sue Sutton

Company Overview: Also known as the Ministry for Children and previously the Ministry for Vulnerable Children, is a Government department in New Zealand responsible for the well-being of children, specifically children at risk of harm, youth offenders and children of the State

• High level diary, email and confidential issue support
• “Gatekeeper” to ensure the CFO is able to perform their role seamlessly
• Liaise with Chief Executive Office for Minister meetings
• Liaising with DCE Senior Executive Assistants
• Being ahead of everything and able to be totally across matters arising
• Managing key relationships within OT and also external parties including the Ministers office
• Ensuring the CFO has the documentation needed to enable them to prepare for meetings
• Manage CFO emails, and correspondence and act, delegate, and redirect as appropriate
• Draft correspondence on the CFO behalf
• Follow up where other’s action/inaction impacts on the CFO’s ability to meet their accountabilities
• Monitoring “Help” inbox to ensure Ministerials/OIA’s/PQ’s are allocated to appropriate staff and following up on delivery
• Assisting with small projects as and when required
• Also known as the Ministry for Children and previously the Ministry for Vulnerable Children, is a Government department in New Zealand responsible for the well-being of children, specifically children at risk of harm, youth offenders and children of the State
• Support to the Manager Health and Safety involved diary management, meetings and processing invoices as they did not require a full time EA
• Support to the CIO involved diary management and arranging meetings as again the CIO did not require a full time EA

Company Overview: The Ministry supports many of New Zealand’s art, media, heritage and sports organisation; advise Government on cultural matters and provide research and resources for everyone to access

• The organisations we fund deliver a wide range of cultural experiences for all to enjoy
• “Gatekeeper” to ensure the DCE is able to perform their role seamlessly
• High level diary, email and confidential issues support
• Monitoring and following up of timely delivery of Ministerials/OIA’s/PQ’s to Ministerial Services
• Ensuring the DCE has the documentation needed to enable them to prepare for meetings
• Support to Chief Executive when their EA is on leave
• Manage DCE emails, and correspondence and act, delegate, and redirect as appropriate
• Draft correspondence on the DCE’s behalf
• Managing key relationships within MCH and also external parties including the Ministers office
• Follow up where other’s action/inaction impacts on the DCE’s ability to meet their accountabilities
• Being ahead of everything and able to be totally across matters arising
• Assisting with small projects as and when required
• The Ministry supports many of New Zealand’s art, media, heritage and sports organisation; advise Government on cultural matters and provide research and resources for everyone to access
• The organisations we fund deliver a wide range of cultural experiences for all to enjoy
• Offered role after being in the temporary position, and made permanent in April 2017

• 6 week contract assisting the IT department on large confidential project for the Ministry

Company Overview: The Commercial Partnerships Unit takes the lead in finding, developing and managing large national accounts with commercial business, and in providing national strategy, direction and support to partnership teams on the ground

• Anticipate and resolve critical issues on the Director’s behalf, where appropriate
• Work closely with the Chief Executive’s office
• Coordinate responses to Ministerials, Parliamentary Questions, and OIA requests
• Assisting with small projects as and when required
• Assist in the arrangement of meetings and events and ensure the Managers have the documentation needed to enable them to prepare for meetings
• Manage telephone calls, emails, and correspondence and act, delegate, and redirect as appropriate
• Draft correspondence on the Director’s behalf
• Follow up where other’s action/inaction impacts on the Director’s ability to meet their accountabilities
• Monitor and ensure actions are taken
• Provide administrative services
• Minute taking
• Extensive diary management
• Travel for the whole of the CPU countrywide
• Arranging functions/workshops both onsite and offsite
• The Commercial Partnerships Unit takes the lead in finding, developing and managing large national accounts with commercial business, and in providing national strategy, direction and support to partnership teams on the ground
• Developing the role of Personal Assistant as the unit had previously not had this type of support
• Building relationships with DDGs and staff both in Wellington and around the country
• Building relationships with external clients, a large proportion of whom are CEO’s/Senior Executives
• Completed Project Coordination Skills for Administrators Course in 2015
• Setting up database for “Tomorrows Schools” Education Programme in conjunction with Genesis Energy

Company Overview: McLaren Associates is a small, boutique agency whose core business is providing Recruitment, Selection and HR Services to a wide and varied client base

• Their work covers all levels of positions from Graduate to Senior Executive and, as they do not specialise in one area, they are able to provide full and comprehensive recruitment expertise across any or all of their clients’ recruitment and HR needs
• 80% of the company’s recruitment is retained
• Specialists in Not for Profit, Health, Education and the Private Sector
• Providing executive assistance and recruitment support to Managing Director and recruitment support Consultant
• Furnishing information to clients/candidates whenever possible on behalf of the Managing Director and Consultant
• Diary management
• Client co-ordination, mainly CEO/Senior Executives
• Liaising with Consultants as to their administration requirements
• Managing workflow to admin support and providing ongoing training when necessary
• Dictaphone typing of reports, referee statements, general correspondence, scanning
• Drafting Proposals and Expressions of Interest
• Maintaining personnel files, annual leave records and employment contracts
• Updating of the company website and marketing database
• Developing and maintaining efficient records management, internal communications and client correspondence
• Minute taking at staff meetings
• Keeping commission records and petty cash reconciliation
• Liaising with service providers eg
• Telecommunications, office supplies
• Arranging functions
• McLaren Associates is a small, boutique agency whose core business is providing Recruitment, Selection and HR Services to a wide and varied client base
• Their work covers all levels of positions from Graduate to Senior Executive and, as they do not specialise in one area, they are able to provide full and comprehensive recruitment expertise across any or all of their clients’ recruitment and HR needs
• 80% of the company’s recruitment is retained
• Specialists in Not for Profit, Health, Education and the Private Sector
• Maintenance of candidate database
• Ensuring prompt and efficient response to all applicants applying for roles
• Scheduling interviews which means liaising with both clients and candidates
• Candidate reports and obtaining verbal reference statements – overflow from Consultant
• If requested by the client, candidate testing – MOJ, ACC, Qualifications, Credit
• Built strong relationships with both clients and candidates
• Liaising directly with Senior Management and their Executive Support
• Developed and maintains Office Procedures Manual (desk file)
• Involved in the development of the new McLaren Associates website (launched April 09)
• Assisted with the 20th anniversary celebrations of the company
• Event co-ordination for 80 guests at the Museum Hotel