TERESA KOSETATINO
Adminstrator
Wattle Downs,AUK
Summary
Experienced with office administration, Document Controller, Procurement & HSE, including managing daily operations and ensuring smooth workflows. Utilizes organizational and leadership skills to maintain efficiency and support team productivity—knowledge of office software, scheduling, and resource allocation to drive operational success. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
Overview
6
6
years of professional experience
Work History
Office Manager - Otaki to north of Levin new highway Project
McConnell Dowell Constructors Ltd
06.2025 - Current
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Develop and execute comprehensive marketing strategies and campaigns that align with the company's goals and objectives.
- Lead, mentor, and manage a high-performing marketing team, fostering a collaborative and results-driven work environment.
- Monitor brand consistency across marketing channels and materials.
- Assistance Resource Lead with People Information and Ensure all have access around the project.
Project Administrator - ADHB Central Plant & Tunnel
McConnell Dowell Constructor Ltd
03.2022 - 06.2025
- Streamlined administrative processes by implementing efficient workflows that reduced paperwork burdens.
- Enhanced project efficiency by streamlining communication channels and implementing effective tracking systems.
- Organized critical documentation for easy access and retrieval, increasing team productivity.
- Collaborated with management and fellow supervisors to organize operations and achieve demanding schedule targets.
- Facilitated regular team meetings for effective communication, collaboration, and problem-solving efforts.
- Maintained accurate records of all project-related expenses to facilitate budget tracking and financial reporting.
- Negotiated contracts with vendors, securing favorable terms to optimize project outcomes.
- Efficiently managed incoming requests from stakeholders by prioritizing tasks based on urgency and relevance.
Document Controller Assistances
McConnell Dowell Constructor Ltd
03.2022 - 06.2025
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Coordinated document exchange between departments, contractors, suppliers, and customers.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
- Provided support for document controls and worked with contract documents.
Purposal Adminstrator
McConnell Dowell
07.2021 - 02.2022
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Maintained personnel records and updated internal databases to support document management.
- Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
Front Desk Receptionist
Awanui Labs - Auckland
05.2021 - 07.2021
- Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
- Maintained organized and clean front office area to create professional and welcoming environment for visitors and employees.
- Scheduled, coordinated and confirmed appointments and meetings.
- Delivered outstanding first impressions by warmly greeting visitors upon arrival at the front desk.
- Collected room deposits, fees, and payments.
- Scheduled appointments accurately using reservation software, reducing conflicts or doublebookings.
- Developed strong working relationships with team members, fostering a positive work environment.
Restocker Assistance
Briscoes Group
01.2020 - 11.2020
- Checked and pulled defective or expired products from shelves.
- Maintained well-organized restocking areas to avoid blocking aisles or creating safety hazards.
- Assisted customers in locating products, providing exceptional service while restocking shelves.
- Inspected work areas for cleanliness and obstacles and removed cartons and boxes to keep work areas organized and hazard-free.
- Improved store efficiency by swiftly restocking shelves and displays with accuracy.
- Maintained neat, orderly and safe work space.
Picker Packer
The Warehouse Manukau
09.2019 - 12.2019
- Enhanced order accuracy by carefully picking and packing items per customer specifications.
- Printed labels, packaged boxes, and loaded into outbound containers.
- Pulled orders quickly to maintain demanding productivity goals.
- Took on extra hours and shifts during busy periods to meet tight shipping deadlines.
- Maintained warehouse cleanliness and safety, conducting regular inspections to prevent hazards or accidents.
- Reduced shipping errors by thoroughly checking each item before packaging for shipment.
- Demonstrated ability to multitask while maintaining attention to detail, resulting in more accurate order fulfillment rates over time.
Education
Certificate - Nursing & Health Studies
Manukau Institute of Technology
Auckland, NZ07-2020
Certificate - Sports & Recreation
Auckland University of Technology
Auckland, NZ01-2019
Bachelor of Nursing - Nursing Practice
Auckland University of Technology
Auckland, NZ01.2018
Graduate Certificate - Early Childhood Care And Education
Manukau Institute of Technology
Auckland, NZ11-2018
High School Diploma -
James Cook High School
Auckland01-2018
Skills
- Document Management
- Filing Systems
- Data Entry
- Project Management
- Records Management
- Archiving Systems
- Document Retrieval
- Database Administration
- Technical/Software – Proficient with the Microsoft Office suite
- Attention to Details
- Time Management
- Customer service
- Office management
- Organizational skills
LANGUAGES
English (Fluent)
Samoan (Intermediate)
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Office Manager - Otaki to north of Levin new highway Project
McConnell Dowell Constructors Ltd
06.2025 - Current
Project Administrator - ADHB Central Plant & Tunnel
McConnell Dowell Constructor Ltd
03.2022 - 06.2025
Document Controller Assistances
McConnell Dowell Constructor Ltd
03.2022 - 06.2025
Purposal Adminstrator
McConnell Dowell
07.2021 - 02.2022
Front Desk Receptionist
Awanui Labs - Auckland
05.2021 - 07.2021
Restocker Assistance
Briscoes Group
01.2020 - 11.2020
Picker Packer
The Warehouse Manukau
09.2019 - 12.2019
Certificate - Nursing & Health Studies
Manukau Institute of Technology
Certificate - Sports & Recreation
Auckland University of Technology
Bachelor of Nursing - Nursing Practice
Auckland University of Technology
Graduate Certificate - Early Childhood Care And Education
Manukau Institute of Technology
High School Diploma -
James Cook High School
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