Tracy Strange
Howick,Auckland
Summary
Experienced and trustworthy accounts assistant with over 20 years of expertise in various aspects of accounts work. Seeking part-time opportunities, up to approximately 25-30 hours per week, in the East or South Auckland area. Proficient in accounts payable/receivable and administration tasks. Dedicated to ensuring accurate financial records and maintaining strong relationships with clients and suppliers. Proven track record of efficiently managing invoices, reconciling accounts, and assisting with month-end procedures. Confident in ability to contribute to the success of any organization.
Overview
15
15
years of professional experience
Work History
Accounts Administrator
Building Compliance Group Ltd
09.2023 - Current
- To assist the Accountant in support of processing monthly accounts
- General email clearing regarding Client Queries Change of Owner/Invoices/purchases/various
- To assist the Accountant to produce quarterly invoices and reconciling to corresponding online reports – also assisting in producing monthly invoices for larger clients eg: Foodstuffs, Argosy PFI etc and reconciling to online reports
- Issuing statements, credit notes and remittances when required
- Enter Contractors invoices and Inspectors invoices Monthly into Xero, Enter and check invoices balance into Xero accounting system and upload them for payment on the 20th of the month
- Bank Reconciliation in Xero done daily
Office/Accounts Administrator
Donald Napier Ltd
03.2019 - 06.2023
- Front Desk –Answering accounts phone calls
- Accounts Payable
- Accounts Receivable
- Data Entry
- Inwards Goods Receipting & Costing
- Entering Jobs into Job Costing in MYOB EXO
- 20th Creditor’s payment run
- Invoicing customers at the end of the month
- Entering Company credit cards and Company Fuel cards
- Entering Time Sheets & Leave forms for the preparation of Payroll in Exo
Accounts Administrator/Reception
Maskell Productions Ltd
10.2018 - 03.2019
- Front Desk Reception Duties
- Office Administration
- Accounts Payable
- Accounts Receivable
- Weekly Payments and any ad hoc payments
- Ordering of stationary
- Ordering of all Cafeteria supplies
- This was a full-on role answering the phone, greeting clients and contractors
- Making sure they had signed in and out and signing of the Health and Safety procedures
- Entering of all company creditors after matching to packing slips and having them signed off by appropriate person
- Charging out all invoices and retentions to our customers at the end of the month
- Entering Company Credit cards for payment
- Organizing a monthly raffle for the staff social club and organizing the Company Christmas Party
- Booking any Travel and Accommodation and car rentals for staff
- This was a very busy role with lots of variation which I enjoyed
Accounts Payable/Reception
Jakaar Industries Ltd
03.2018 - 06.2018
- Reception Duties
- Accounts Payable
- Entering Invoices and Credits into Timms System
- Matching POs to Invoices making sure amounts and quantities are correct
- Reconciling Supplier Statements
- Running Reports for Creditors Payments
- Allocating Payments to Creditors Accounts
- Entering Employee’s Time Sheets and entering any corrections ready for Payroll
- Ordering Stationery/Coffee and Tea etc
Accounts Payable
Euro corporation Ltd
07.2017 - 01.2018
- High Volume end to end Accounts Payable Role
- 300-400 invoices to enter MYOB per week
- 35 Credit Cards to reconcile per month and enter into MYOB
- Weekly and Monthly payments with files to upload to ASB Internet Banking
- Allocation of manual payments to creditors
- Matching of POs to Invoices
- Receipting of Goods Received Dockets
- Reconciling of supplier statements to general Ledger and processing for end of month payment
- Authorization of all invoices
- Preparation of 20th Month Payments
- Weekly payment run for 7 Day payments
- Uploading payment files and Direct Debit files to the bank
Assistant Accountant
Fleetcor
06.2011 - 05.2017
- Process all Bank Statements for Card Link & Business Fuel Cards AU
- Ensure all cash received is correctly allocated to outstanding invoices
- Prepare all Reconciliations for all Bank Accounts including bond and allocated cash accounts
- To liaise with the Credit Team to ensure that all unallocated cash is managed on a timely basis and all reconciling items are resolved in a 90day period
- To Update Funding Forecast Spreadsheet Daily making sure this agrees to the Bank Statement
- To prepare the Funding in all bank accounts making sure there is enough money to cover all transactions going out
- Loading of Direct Debit files to the bank in Westpac & Bank of America
- Payment of any overseas creditors using Online FX
- Process, record and manage Accounts Payable Ledgers for Card Link & Business Fuel Cards, ensuring all documents are recorded separately, all discounts are taken up and all invoices are paid before due date
- To ensure all documents are processed by the required monthly time frames
- To ensure all invoices are approved by the correct Managers
- Reconcile Supplier monthly statements to Sage/Great Plains and resolve any reconciling items
- To assist the Financial Accountants to prepare any invoices as and when required
- To allocate any payments to correct Debtors Accounts, charging out of all Debtor invoices by the 3rd working Day
- Standard Monthly Journals
- Currency fluctuation Journals for FX accounts
- Bank Statements all entered and up to date
- Cashbooks all entered and up to date
- Balance Sheet Reconciliations
Accounts Payable
CardLink Systems Ltd
06.2010 - 05.2011
- General Ledger coding of all invoices
- GL Coding and payment of Company Credit Cards
- Data Entry to Ledger
- Authorization of all invoices
- Preparation of 20th Month Payments
- Weekly Payment run for 7 Day Payments
- 20th Creditor Payment Run
Skills
- Sage Accounting
- Great Plains
- Money Works
- Prophet
- MYOB Exo
- MYOB Job Costing
- Kiwi Accounts
- ACCPAC
- TIMS
- Xero
- Microsoft Excel Intermediate
- Microsoft Word
- Microsoft Outlook
Experience
Over 20 years’ experience in all areas of Accounts and Office Administration roles.
Family
Daughter 27 Christchurch, Son 25 Palmerston North, Two stepchildren 20 & 24 Tauranga
Hobbies and Interests
- Playing tennis
- Member of the Howick Tennis club
- Completed an Outward-Bound course at Anakiwa in the Marlborough Sounds in 2016
- Manage our Air BNB
Availability
Looking for Part Time Accounts Payable/Receivable or Administration roles up to approximately 25 - 30hrs per week, in the East or South Auckland area.
Timeline
Accounts Administrator
Building Compliance Group Ltd
09.2023 - Current
Office/Accounts Administrator
Donald Napier Ltd
03.2019 - 06.2023
Accounts Administrator/Reception
Maskell Productions Ltd
10.2018 - 03.2019
Accounts Payable/Reception
Jakaar Industries Ltd
03.2018 - 06.2018
Accounts Payable
Euro corporation Ltd
07.2017 - 01.2018
Assistant Accountant
Fleetcor
06.2011 - 05.2017
Accounts Payable
CardLink Systems Ltd
06.2010 - 05.2011
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