Trudy Caldwell
Auckland,AUK
Summary
Proven Project Coordinator with a track record of enhancing quality assurance and documentation management at Macrennie Commercial Construction. Skilled in streamlining processes and enforcing compliance, I excel in project recordkeeping and schedule management. My approach has consistently led to improved project efficiency and stakeholder satisfaction, demonstrating a strong blend of analytical and interpersonal skills.
Overview
19
19
years of professional experience
Work History
Project Coordinator
Macrennie Commercial Construction
Auckland, Auckland
05.2021 - 08.2024
- Liaising with engineers and contractors to ensure the construction work is completed according to specifications and plans, and providing quality assurance reports at each stage to the engineer for inspection and sign-off.
- Meeting with the Council for Site Construction Inspections and ensuring that they have all relevant and required documentation.
- Preparing documents at each stage of the schedule, and checking the quality of the construction work to produce reports as part of the quality control process.
- Quality auditing of the construction work and material specifications, monitoring, and reporting on the project progress.
- Supervising the project’s adherence to construction and safety regulations.
- Maintaining and updating information and records, such as site registers, drawings, and H&S charts.
- Managing paperwork associated with ISO 9001:2015, ISO 45001:2018, and ISO 14001:2015.
- Working with Project Managers, Quantity Surveyors, and Site Managers to ensure the goals related to ISO are met.
- Receiving, capturing, collating, and distributing information.
- Scheduling visits and meetings.
- Office management and general clerical duties.
- Dealing with queries, complaints, and requests for information.
- Assisting in the preparation of weekly and monthly reports.
- Supporting site management with day-to-day site activities.
Accounts Administrator
Metroscaff Ltd
Auckland, Auckland
06.2016 - 05.2021
- Managed accounts receivable and payable activities, including invoicing, payments, collections and reconciliations.
- Processed payroll for staff members on a weekly basis.
- Monitored bank activity to ensure accuracy of financial records.
- Performed general ledger account reconciliations on a monthly basis.
- Maintained up-to-date customer files with accurate information relating to billing cycles, credit limits and contact details.
- Developed processes for streamlining accounts administration tasks.
- Audited expense reports to ensure accuracy of charges against company policy.
Medical Receptionist
Kawau Bay Health
Warkworth, Auckland
11.2015 - 06.2016
- Greeted and checked in patients, updating patient information in computer system.
- Scheduled patient appointments, verifying accuracy of appointment times with providers.
- Answered incoming calls, responding to inquiries from patients and other medical offices.
- Prepared charts for new patients, ensuring all necessary forms were completed correctly.
E-Commerce Manager
Lee and Hart Pharmacy
Warkworth, Auckland
01.2014 - 09.2015
- Developed a comprehensive e-commerce strategy to increase online sales.
- Managed the day-to-day operations of the e-commerce platform, including product management, website content updates and customer service.
- Assisted in developing a payment gateway system for customers to complete their purchase transactions securely.
- Developed an email marketing campaign targeting potential customers through various channels such as social media, display ads.
- Researched new technologies that could be used to enhance customer experience on the website.
- Collaborated with web developers and designers to create an intuitive layout for the website.
Executive Assistant
Northlink Health
Warkworth, Auckland
02.2006 - 01.2014
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Maintained confidential records and files related to executive operations.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Developed effective filing systems for easy retrieval of information when needed.
- Monitored incoming emails and responded accordingly in a timely manner.
- Assisted in developing policies and procedures pertaining to office administration matters.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Ensured that all relevant paperwork was completed accurately prior to submission for approval.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Conducted research and collected and analyzed data to prepare reports and documents.
- Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
Education
Leadership in Health And Safety - Construction Project Management
Site Safe NZ
Auckland, NZFirst Aid And CPR - Health
St John
Auckland, NZNZCAD - Architectural Drafting
Carrington Polytech
Auckland, NZAdobe Design - Information Technology
Bring Your Own Laptop
AucklandAuto CAD - Architectural Drafting
Manukau Institute of Technology
Auckland, NZSkills
- Quality assurance
- Documentation management
- Project recordkeeping
- Compliance enforcement
- Presentation creation and delivery
- Continuous improvement
- Powerpoint presentations
- Schedule management
References
References available upon request.
Timeline
Project Coordinator
Macrennie Commercial Construction
05.2021 - 08.2024
Accounts Administrator
Metroscaff Ltd
06.2016 - 05.2021
Medical Receptionist
Kawau Bay Health
11.2015 - 06.2016
E-Commerce Manager
Lee and Hart Pharmacy
01.2014 - 09.2015
Executive Assistant
Northlink Health
02.2006 - 01.2014
Leadership in Health And Safety - Construction Project Management
Site Safe NZ
First Aid And CPR - Health
St John
NZCAD - Architectural Drafting
Carrington Polytech
Adobe Design - Information Technology
Bring Your Own Laptop
Auto CAD - Architectural Drafting
Manukau Institute of Technology
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