Vanita Walker
Auckland,AUK
Summary
I am a highly experienced and dedicated Executive Assistant with over 25 years of service in the Public Sector, specifically at Ministry for Environment and Auckland City Hospital. I have proven track record of providing exceptional support to Deputy secretaries, Executive Directors, Senior clinical leaders, including Service Clinical Director of Cardiovascular Intensive Care Unit and the Head of Cardiothoracic Surgery. I demonstrate expertise in managing complex schedules, coordinating high-level meetings, and handling confidential information with utmost discretion. Skilled in fostering effective communication between executive leadership and various stakeholders in a fast-paced public and healthcare environment. Driven and resourceful administrative professional with 25+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organised precision. Successfully manages high-volume workloads in rapidly changing environments.
Te Tiriti o Waitangi Commitment: I have demonstrated understanding of the significance and obligations under Te Tiriti o Waitangi. - Experience in implementing Te Tiriti principles in administrative and leadership roles within the Public Sector, Healthcare and Ministry. Committed to supporting Māori health gain and achieving equitable health outcomes
Overview
28
28
years of professional experience
Work History
Senior Programme Coordinator
Ministry for the Environment
01.2023 - Current
- Coordinate operational model team and external consultants
- Facilitate planning and stakeholder engagement across portfolio initiatives
- Provide agile training to upskill staff in line with continuous learning
- Organise team events to promote a positive work environment
- Manage day-to-day operations, including scheduling tasks and assigning duties
- Monitor inventory levels and order supplies as needed
- Ensure compliance with company policies and procedures
- Facilitate communication between departments to resolve issues quickly.
Executive Assistant to Executive director of Climate Change Interdepartmental Executive board
Ministry for the Environment
07.2021 - 01.2023
- Managed executive's schedule, correspondence, and travel
- Processed invoices and managed expense reports
- Coordinated meetings and prepared documents for executive team
- Maintained confidential files and provided administrative support
- Functioned as liaison between executive and clients/stakeholders.
Administration Manager & Executive Assistant to Service Clinical Director cardiovascular Intensive Care Unit and Head of Surgery Cardiothoracic Surgery
01.2015 - 07.2021
- Provided comprehensive executive support to the Service Clinical Director and Head of Cardiothoracic Surgery, managing complex schedules, travel arrangements, and confidential correspondence
- Coordinated high-level meetings, prepared agendas, and produced detailed minutes for departmental and interdisciplinary meetings
- Acted as the primary point of contact for internal and external stakeholders, facilitating effective communication between the executive team and various hospital departments
- Managed sensitive and confidential information related to patient care, staff matters, and hospital operations with the highest level of discretion
- Streamlined administrative processes, improving operational efficiency within the Cardiothoracic Surgery department
- Organized and coordinated conferences, seminars, and professional development events for the clinical team
- Prepared and edited clinical reports, presentations, and correspondence for the Service Clinical Director
- Managed budget tracking and expense reports for the department, ensuring fiscal responsibility
- Implemented and maintained efficient filing systems, both physical and digital, to ensure quick access to critical information
- Trained and mentored junior administrative staff, fostering a collaborative and efficient work environment.
Clerical Team Leader
Auckland City Hospital
01.1997 - 01.2015
- Coordinated meetings and prepared documents
- Led and motivated a team of clerical staff
- Conducted regular performance reviews and provided training
- Resolved customer complaints and improved customer satisfaction
- Collaborated with other departments to streamline processes
- Implemented innovative technologies to improve team productivity.
Education
Certification - Power BI For Data Analysis And Visualisation
Udemy Data Analytics And Technology
Online01.2022
Graduate Certificate - Business Management
Organisation And Management Development Programme
Udemy Business Administration And Management01.2021
Graduate Certificate - Project Management
Project Lines-Prince 2 Foundation And Practitioner
Auckland01.2021
Diploma - Business Administration
Manukau Institute of Technoloy
11.2006
Skills
- Administrative Operations
- Administrative Support Advisory
- Agile
- Budget Planning
- Budget Tracking
- Business Administration
- Change Management
- Communication in Difficult Situations
- Continuous Improvement
- Confidentiality & Discretion
- Customer Satisfaction
- Document Preparation
- Data Analysis and Reporting
- Ensure Compliance
- Forecasting
- Initiative-taking
- Leadership
- Microsoft Office Suite
- Operational Excellence
- Organisation Skills
- Performance Reviews
- Meeting Coordination
- Problem-Solving
- Diligence
- Time Management
- Positive Work Ethic
- People Skills
- Executive Support
- Documentation Preparation
- Process Improvement
- Project Management
- Recruitment Process
- Purposeful Scheduling Tasks
- SharePoint
- Stakeholder Engagement
- Stakeholder Management
- Strategic Planning
- Streamline Processes
- Team Leadership
- Travel Arrangements
- Creativity
- Adaptability
- Administrative Leadership
- Financial Management
- Document Management
- Contract Management
- Data Entry
Languages
English
References
References available upon request.
Timeline
Senior Programme Coordinator
Ministry for the Environment
01.2023 - Current
Executive Assistant to Executive director of Climate Change Interdepartmental Executive board
Ministry for the Environment
07.2021 - 01.2023
Administration Manager & Executive Assistant to Service Clinical Director cardiovascular Intensive Care Unit and Head of Surgery Cardiothoracic Surgery
01.2015 - 07.2021
Clerical Team Leader
Auckland City Hospital
01.1997 - 01.2015
Certification - Power BI For Data Analysis And Visualisation
Udemy Data Analytics And Technology
Graduate Certificate - Business Management
Organisation And Management Development Programme
Graduate Certificate - Project Management
Project Lines-Prince 2 Foundation And Practitioner
Diploma - Business Administration
Manukau Institute of Technoloy
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