Vedavyas Kantayapalam
Lynfield,New Zealand
Summary
Experienced Sub Contract Accounts Administrator and Purchasing Admin with over 7 years of expertise in administrative coordination and financial management across diverse sectors. Demonstrated proficiency in processing invoices, managing payroll, and streamlining procurement processes, significantly enhancing operational efficiency. Adept at maintaining meticulous records and ensuring compliance with financial protocols, fostering effective communication between teams and stakeholders. Possesses strong multitasking abilities and excels under pressure, consistently delivering results that support project objectives and drive organizational success.
Overview
12
12
years of professional experience
Work History
Sub Contract Accounts Administrator
Ryman Healthcare
04.2024 - 05.2025
- Processed sub-contractor invoices for both New Zealand and Australia, ensuring accuracy and timeliness.
- Supported the Quantity Surveying (QS) team with New Zealand retention releases and payment schedules, providing feedback for process improvements.
- Managed Australian payment selections and facilitated the raising of purchase orders, contract variations (VOAs), and contract purchase orders (SAs) for the Australian QS team.
- Sent subcontractor reports to both New Zealand and Australian suppliers, maintaining clear and timely communication.
- Entered and tracked invoices in Greentree, ensuring data integrity and prompt processing.
- Responded to general email inquiries and processed statements for New Zealand and Australia.
- Coordinated with the QS team on invoice deadlines, queries, and approvals, enhancing workflow efficiency.
- Actively participated in fortnightly team meetings to align on goals and share updates.
Site Administrator & Payroll Coordinator
Ryman Healthcare
12.2019 - 03.2024
- Managed daily administrative operations on-site, ensuring seamless coordination between construction teams, contractors, and head office.
- Handled material requests from site staff; sourced products by comparing market options, obtaining multiple quotes, and placing orders based on best value.
- Raised purchase order (PO) requests and receipted invoices upon confirmed delivery of materials, ensuring accuracy and timely processing.
- Maintained accurate records of site operations, including worker attendance, deliveries, site inductions, and safety documentation.
- Processed employee and subcontractor timesheets, ensuring timely and accurate weekly payroll submissions.
- Assisted with onboarding and site inductions for new staff, ensuring compliance with safety standards and company policies.
- Coordinated with HR and payroll teams to resolve discrepancies in timesheets, leave, or payment issues.
- Tracked project cost allocations, contractor hours, and provided regular reports to site managers and quantity surveyors.
- Verified, coded, and submitted subcontractor and supplier invoices for payment, ensuring alignment with purchase orders and deliveries.
- Maintained site inventory, including PPE and office supplies, and ensured reorders were processed efficiently.
Store Manager & Payroll Clerk
Ryman Healthcare
10.2017 - 12.2019
- Transformed an unorganized site store by implementing a structured asset registry to track all tools and equipment, reducing unnecessary purchases and improving inventory visibility.
- Investigated and resolved incidents of tool theft by reviewing security footage and staff reports; filed a police report and introduced tighter control measures to enhance accountability.
- Handled procurement by receiving material requests, sourcing cost-effective options, obtaining multiple supplier quotes, and raising purchase orders; receipted invoices upon delivery to ensure accurate financial processing.
- Monitored employee timekeeping practices and identified misuse, including proxy clock-ins and failure to clock out.
- Introduced a weekly timesheet approval system, requiring verification from team leaders and final sign-off from the project manager, improving payroll accuracy and efficiency.
- Coordinated closely with site teams, suppliers, and finance to ensure smooth operations in both store and payroll functions.
- Maintained records and supported compliance with company policies across inventory, procurement, and payroll processes.
Sole Proprietor
Uma Prasad gas station
09.2015 - 06.2017
- Managed marketing initiatives and performed administrative tasks including office setup, stock control, finance, and budgeting.
- Coordinated client meetings and represented the company at regional sales meetings to support business development efforts.
- Oversaw fuel stock management and maintained accurate financial accounts related to inventory.
- Developed and implemented market strategies to enhance company services and drive sales growth.
- Ensured all facilities complied with government regulations and standards.
- Trained employees on operational procedures and enforced strict adherence to safety protocols.
Service Desk Analyst
Mouri Tech
07.2013 - 04.2015
- Provided technical support for internal employees, resolving access issues with websites, applications, F5 VPN, and YubiKey usage.
- Troubleshoot Wi-Fi connectivity problems for PCs and mobile devices, managing network access for employees and visitors.
- Assisted with Microsoft Office application support, including Outlook profile setup and email configuration on mobile devices.
- Created and managed user accounts, mailboxes, and group memberships in Active Directory and mail servers.
- Delivered application access via Citrix and processed new hire and termination tickets.
- Handled incident management for low-severity issues and coordinated with teams on high-severity problems, ensuring timely resolution.
- Maintained SLA compliance while multitasking in a fast-paced environment, ensuring quality support delivery.
Education
Bachelor of Technology -
Jawaharlal Nehru Technological University
01.2007
Skills
- Ability to Multitask
- Fast Learner
- Ability to Work Under Pressure
- Effective Time Management
- Computer Skills
- Microsoft Excel
- Microsoft Office
- Payroll Coordination
- Invoice processing
- Accounting software proficiency
- ERP systems
- Reporting
- Procurement
Languages
English
Timeline
Sub Contract Accounts Administrator
Ryman Healthcare
04.2024 - 05.2025
Site Administrator & Payroll Coordinator
Ryman Healthcare
12.2019 - 03.2024
Store Manager & Payroll Clerk
Ryman Healthcare
10.2017 - 12.2019
Sole Proprietor
Uma Prasad gas station
09.2015 - 06.2017
Service Desk Analyst
Mouri Tech
07.2013 - 04.2015
Bachelor of Technology -
Jawaharlal Nehru Technological University
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