Vincent James

• Compiled extensive monthly, quarterly, and annual reports with in-depth performance metrics compared to targets and past results.
• Drove operational success by monitoring KPIs and providing insights for better performance.
• Led ad-hoc financial projects and analysis to support business needs
• Directed efforts of Assistant Accountant and Billing Analyst with effective management.
• Handled all aspects related to cash flow management for syndicated facilities.
• Supported the Group Financial Controller in budgeting, forecasting, and cash flow management, ensuring financial stability.
• Ensured accuracy of General Ledger through meticulous Balance Sheet reconciliations and effective fixed asset management.
• Developed and maintained internal controls to safeguard financial assets and ensure compliance with tax and regulatory obligations, including GST, FBT, PAYE, and Corporate Income Tax.
• Performed purchase price allocations to accurately reflect the fair value of acquired assets and liabilities.
• Collaborated with the GFC to effectively implement Esker, a Procure-to-Pay system.
• Compiled Group Consolidated annual and interim statutory financial statements, ensuring adherence to NZ IFRS and regulatory standards.
• Analyzed goodwill in collaboration with corporate finance annually.
• Developed and maintained financial models for private equity transactions.
• Managed financial reporting and analysis for private equity investments.

Achievements

• Improved financial control operations for a large family-owned business through a comprehensive transition.
• Developed and executed a Procure-to-Pay system adhering to DFA guidelines.
• Implemented FloQast to streamline and expedite balance sheet reconciliations.
• Implemented a tax lab for FBT compliance, ensuring regulatory adherence.
• Implemented Flexipurchase to streamline visa card management.

• Worked with the Head of various business units and assisted with key financial decisions & assumptions for new tenders, RFT and financial models.
• Complete ownership of Budgets & forecasts for Maritime & Corporate.
• Analyzed timesheet & burden costs with value-for-money approach to drive financial efficiency & report on utilisation.
• Worked with project managers to ensure projects were running to their budgets. Added value by helping project managers with capex tracking models.
• Refined reports and dashboards to track contracted revenue, revenue with the option to extend & revenue to win.
• Reported on performance metrics.
• Compiled files for DCF valuations
• Compiled and reviewed financial results and operational plans to communicate to CFO & Head of Business units.
• Monitored billing to ensure milestones were billed correctly and per contract.

Financial Reporting

• Prepare monthly financial results, reports, and other financial information as required by the corporate and maritime teams
• Resolve queries from finance staff and corporate budget holders
• Assisted the Group Finance Manager to prepare Kordia Group consolidated financial results, board reports, and other financial information as required by the board and Treasury (government)
• Liaise with internal and external auditors as and when required
• Coordinate and manage the financial timetables for year-end, interim, budget, and forecasts
• Assist the Group Finance Manager with the preparation of Kordia Group consolidated budgets and forecasts, including cashflows
• Prepare budgets and forecasts for the Kordia corporate & Maritime teams
• Preparation of monthly balance sheet reconciliations for Kordia Pty Ltd, Ensuring that reconciliations were up to date, completed, and supported by well-documented work papers, analysis, and commentaries while ensuring reconciling and unusual items are resolved on a timely basis
• Management of end to end reporting for Kordia Group Limited and the Maritime (Australian and New Zealand) business unit – preparation of actual results, forecast, budget, billing, and reconciliations
• Help manage inter-company balances

Compliance

• Ensure Companies Act and IRD compliance
• Maintained an awareness of changes in taxation legislation and financial reporting standards
• Incorporate relevant changes into Kordia financial processes
• Ensure that the appropriate levels of internal controls are in place
• Corporate governance and financial stewardship

Treasury

• Assist the Group Finance Manager place and manage treasury deals to manage foreign exchange and interest rate risk for the Kordia Group
• Help manage the group funding facilities and provide cashflow projections

Tax

• Assist the Group Finance Manager with the preparation of accurate and timely tax income tax returns for the Kordia tax group (Kordia Limited and Kordia Group Ltd)
• This includes provisional tax calculations and payments

Other

• Co-ordinate the finance side of the insurance declarations
• Act as a source of information/advice to the Business Unit Managers and Financial Controllers in the group
• Help build effective relationships between finance and the business
• Develop and enhance systems, processes and management reporting tools
• Ad hoc project work across the group to improve financial and commercial operations

Health and Safety

• Investigate and report on performance incidents, accidents and behavior's and deal expeditiously with any colleagues who exhibit non-performance
• Coordinate Health & Safety activities
• Comply with the Kordia health and safety policy to ensure a safe work environment.

Fixed Asset Accounting

• Management of the internal orders for CAPEX budgets (i.e Tools, Equipment for Factory and Stores), generating internal orders in SAP & adding budgets per approved fund requests
• Capex-related related budget Accruals, Depreciation, Scraps & Additions
• Present Capex reports to Senior Management on YTD Spend
• Explaining movements and methodology
• Fixed Assets Reconciliation
• Review of Loose & Sundry tools
• Monthly Consolidated GST Return (Tony’s Tyre service & Bridgestone)
• Quarterly FBT Returns
• Ad-hoc projects/cover as and when required.

BMW FS is the financial services arm of the BMW Group in NZ The business was set up to finance vehicles sold by the sales company in NZ and finance the setup costs / Floorplan for various NZ BMW dealerships

Key Responsibilities

• Responsible for ensuring the accuracy of the financial statements
• Reconciliation of all Balance Sheet accounts impacting to Gross Profit 1 level Month end submission of Actuals into the group reporting platform
• Prepare, document, and maintain working instructions for each Balance Sheet account for which this role is responsible
• Investigate ICS (internal control) deviations in International Finance Template (SAP SEM) related to general ledger accounts for which this role is responsible
• Responsible for the financial accuracy of Insurance Business Line, including reported new business and portfolio contracts
• Review and verify transactions to ensure compliance with International, Group or local accounting standards (IFRS, GAAP) and SOPs
• Perform ad-hoc tasks assigned from time to time as instructed by Management
• Timely and accurately analysis on the financial and business performances reporting including the analysis of budget/target against actual figures
• Monthly GST/NRWT Returns Quarterly FBT Returns
• Bi-Monthly Finance & Exposure Planning (Cash flows, Penetration rates, funding requirements) Comments on material variances to previous submissions
• Submission of Reserve Bank return on Portfolio split between personal and business contracts & average interest rates
• Tax risk reporting ( Open Audits, Potential Risks)
• Statistical Submissions to head office (New Business, Risk, Portfolio)
• Operating Lease database maintenance

Achievements

• Process improvement
• IFRS 16 Transition
• GL Reconciliations including Identifying Complex Historic Items
• On-Time Submissions for Complex Quarter end Reporting

Brands - CACI Clinics, SMASHBOX, MURAD, Tony & Guy, DECIEM)

Key Responsibilities

• Group Consolidation (Beauty Distributors, CACI, Membership Services Limited, Tony & Guy)
• Compilation of Consolidated Monthly Management Accounts to be reviewed by Finance Manager
• Compilation of Consolidated Annual Financial & Audited Accounts NZ GAAP & Tier 2
• Efficiency Reporting (Benchmarking via Fathom & Xero)
• Assist the Finance Manager in the preparation, presentation and review of the monthly and annual financial results and tax accounts
• AR & AP Management
• Intercompany Reconciliations
• GST, PAYE, ACC and any Department of Statistics Returns Insurance, Company Office, and PPSR maintenance
• Fixed Asset Register management and maintenance
• Produce consolidated accounts for bank reporting and covenants
• Ad hoc reporting/information requests

Achievements

• Reduced Debtor Days for 120 days to 30 days
• Assisted Struggling Franchisees in setting up loans to get on top of their Cash-flow, while maintaining professionalism and empathy
• Promoted to Assistant Accountant from Accounts Administrator within 8 Months of starting the role
• Implemented Fathom Benchmarking reports to Assist All Franchisees with a Comparative Benchmark
• Assisted the Finance Manager in the Transition from XTuple to Microsoft NAV
• Helped in the Transition of 51 Franchise P &L’s from various Systems to XERO.