Wendy Rayner
Summary
Dynamic and detail-oriented administrator with a proven success record. Expert in Xero and MS Office. I also excel in streamlining processes and enhancing company efficiency. My strong analytical skills and proactive communication have consistently improved outcomes for better company performance.
Overview
40
40
years of professional experience
Work History
Administrator (Contract)
Rito Cooks Islands Ltd
01.2024 - Current
- Xero setup and processing of historical data for Cook Islands division
- Xero setup and processing of historical data for NZ division
- Processing supplier invoices and batch payments
- Processing and despatch of customer orders
- Daily bank reconciliation
- VAT and PAYE return filing
- Research and test inventory/POS software systems for implementation
Sales/Project Support Administrator
NZ Louvres
Cambridge, Waikato
11.2023 - 01.2025
- Receiving customer enquiries and recording data into CRM system for two subsidiaries within the business
- Proactive daily collaboration with sales representatives ensuring customer contacted within specified timeframes
- Processing of sales orders in CRM system and daily tracking of orders through to completion within required delivery deadlines
- Customer invoicing and debt collection
- Supplier bill batch payments
- Xero bank reconciliation
Project Administrator
Jennian Homes Cambridge Ltd
04.2022 - 08.2023
- Loading projects into building database and relative customer documentation and quotes
- Analysis of project documentation including SMW, plans and quotes to ensure customer requirements are accurate
- Requesting quotations from subcontractors for project work
- Issue of bulk purchase orders for projects to suppliers
- Processing of approximately 300 accounts payable invoices for projects including identifying and investigating unapproved cost overruns
- Liaising with project managers and suppliers for a resolution
- Issuing of ad hoc purchase orders as requested for projects
- Stock receipting, issuing, and tracking of materials to projects
- Rescheduling deliveries as required as per the project schedule
- Council code of compliance submission via multiple council portals providing all relative building documentation
- Monthly creditor reconciliations
- Set up of subcontractors/staff payroll for processing
Project Administrator
Aztech Buildings Ltd
07.2018 - 03.2022
- Client Plan Approvals
- Search, identify and request certificate of titles
- Building consent and permitted boundary application preparation and submission using 30 council portals
- Tracking and reporting to planning and project managers on consent progress and any RFI’s issued by council
- Compilation of documentation for project site packs and council packs
- Preparation of code of compliance applications and booking of final inspections
- Monitoring and updating project scheduling database
- Raising and issuing of purchase orders for site equipment
- Site inspection bookings
- Issue and retrieval of H&S documentation
- Support to 5 project managers with schedule management across 150 projects
- Support accounts payable processing
- Liase with both internal and external stakeholders
AP/AR Administrator (Temping Role – NDA Engineering)
Asset Recruitment
03.2018 - 07.2018
- Processing all company accounts payable for various business units within NDA
- Releasing sales orders for AR invoices
- Journals for intercompany accounts
- Answering emails from internal and external entities
Accounts Payable Administrator (Temping Role – Agreasrach)
Asset Recruitment
09.2017 - 03.2018
- Processing all company accounts payable invoices imported into the system using OCR software to find, match and process invoices for payment
- Assisting staff with purchasing/invoices queries
Accounts (Contract)
Brian Payne Motors (2002) Ltd
01.2010 - 09.2017
- Reception customer service
- Coding and processing of accounts payable invoices and setup of batch payments
- Generation of accounts receivable invoices and debt collection of overdue invoices
- Daily bank account reconciliations
- Weekly payroll processing and management of staff
- GST returns, PAYE returns and preparation of end of year documentation for accountant
Accounts Administrator/Customer Service
Cambridge Grains 1999 Ltd
01.2013 - 01.2016
- Coding and processing of accounts payable invoices, reconciliation of monthly accounts and setup of batch payments
- Generation of accounts receivable invoices and debt collection of overdue invoices
- Daily bank account reconciliations
- Weekly payroll processing
- Relief customer service at front desk involving accurate customer telephone order processing for deliveries also
- Retail shop sales requiring an in depth product knowledge in order to advice customers correctly
Bookkeeper
BookAssist Ltd
01.2003 - 01.2010
- Responsible for processing BookAssist Ltd monthly accounts
- Generation and processing of accounts receivable invoices for client billing from timesheets
- Debt collection for overdue invoices
- GST and PAYE return preparation and filing
- Client software database setup and processing of monthly accounts including GST and PAYE, end of year documentation preparation for accountants for clients
Secretary/PA – General Manager & Operations Manager
Bendon Ltd
01.1998 - 01.2000
- Confidential administrative support including calendar management, coordination of travel and accommodation, catering arrangements, coordination of meetings, agendas, minute taking
- Collation and preparation of reports from individual departmental heads for monthly board meetings
- Overseeing telecommunications system
- Provide backup secretarial assistant for secretary of CEO
- Relief reception
Laboratory Administrator
MPL Environmental Laboratories (Perth)
01.1994 - 01.1998
- Receipting into the computer system of environmental samples for analysis from mine sites
- Production of correct paperwork for chemists to preform required tests
- Tracking of sample analysis to ensure tight turnaround deadlines
- Preparation of reports from results and subsequent distribution of reports to clients
Export Documentation Officer
BHP Steel International Finance Department – Contract (Melbourne)
01.1992 - 01.1994
- Preparation of export documentation including shipping, legal and bank documentation for steel shipments to international companies
- Assisting other departments as directed
Systems Coordinator
Fisher & Paykel Refrigeration
01.1985 - 01.1992
- Operation and system management of various computer systems
- Manipulation of system software for report generation for internal departments as requested
- Technical software support/training and maintenance support of peripherals for internal departmental users
- System end of month processing/close off, generation and distribution of required reports to internal departments
- Attending meetings to review systems and analyze areas for improvement
Education
High School Diploma -
Papatoetoe High School
Auckland12-1981
Skills
- BuilderTrend
- Alpha One
- MS Office
- Word
- Excel
- Outlook
- Xero
- Tall Emu
Professional Personal Strengths
- In-depth knowledge of the accounts and administrative processes.
- Strong focus towards customer service.
- Excellent communication skills both written and oral.
- Proven attention to detail.
- Highly motivated, practical person with excellent time management skills who can prioritize and multi-task.
- Enjoys being part of a team and works collaboratively to meet shared objectives and support of fellow colleagues or happy to work autonomously.
- Honest and trustworthy.
- Great sense of humour and likes to have fun.
References
References available upon request.
Timeline
Administrator (Contract)
Rito Cooks Islands Ltd
01.2024 - Current
Sales/Project Support Administrator
NZ Louvres
11.2023 - 01.2025
Project Administrator
Jennian Homes Cambridge Ltd
04.2022 - 08.2023
Project Administrator
Aztech Buildings Ltd
07.2018 - 03.2022
AP/AR Administrator (Temping Role – NDA Engineering)
Asset Recruitment
03.2018 - 07.2018
Accounts Payable Administrator (Temping Role – Agreasrach)
Asset Recruitment
09.2017 - 03.2018
Accounts Administrator/Customer Service
Cambridge Grains 1999 Ltd
01.2013 - 01.2016
Accounts (Contract)
Brian Payne Motors (2002) Ltd
01.2010 - 09.2017
Bookkeeper
BookAssist Ltd
01.2003 - 01.2010
Secretary/PA – General Manager & Operations Manager
Bendon Ltd
01.1998 - 01.2000
Laboratory Administrator
MPL Environmental Laboratories (Perth)
01.1994 - 01.1998
Export Documentation Officer
BHP Steel International Finance Department – Contract (Melbourne)
01.1992 - 01.1994
Systems Coordinator
Fisher & Paykel Refrigeration
01.1985 - 01.1992
High School Diploma -
Papatoetoe High School
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