Yoko Uozumi
Palmerston North
Summary
Planning and coordination professional with 15+ years’ experience delivering complex schedules, stakeholder engagement, and operational support across legal, education, government, and international environments.
Proven ability to plan and schedule programmes, coordinate multiple stakeholders, manage competing priorities, and ensure delivery against strict timelines. Experienced working in high-pressure, high-trust environments including international diplomacy, research institutions, and legal practice.
Recognised for being highly organised, proactive, and reliable, with strong judgement and the ability to anticipate risks, resolve issues early, and keep operations running smoothly.
Overview
2027
2027
years of professional experience
1
1
Certification
Work History
Legal Secretary
Jacobs Florentine
Palmerston North
02.2023 - Current
- Coordinate legal documentation workflows, ensuring deadlines for court filings and client deliverables are consistently met
- Prepare and manage highly confidential legal documents (Estates, Wills, Conveyancing) with 100% accuracy
- Act as central coordination point between lawyers, clients, and third parties
Office Manager/Student Support Manager
IPU New Zealand
Palmerston North
2019 - 2022
- Planned and scheduled organisation-wide activities, including staff development programmes, annual events, and compliance processes
- Led coordination of multi-stakeholder events with organisations such as the Japanese Embassy and Palmerston North City Council
- Identified operational risks within contracts (HR, vendors) and implemented mitigation actions
- Managed health & safety processes and organisational compliance
- Led coordination of student support services in alignment with the Pastoral Care Code
- Proactively identified and resolved issues affecting student wellbeing and experience
- Managed competing priorities across multiple stakeholders (students, staff, external agencies)
Exam Invigilator - TOEFL
Te Pūkenga - UCOL
Palmerston North
- 2018
- Delivered scheduled examination sessions in accordance with strict compliance requirements
- Ensured secure, accurate, and timely administration of exams
Liaison/Career Adviser
Saitama International Association
Japan
- 2017
- Coordinated employment placements for international students
- Successfully matched 30+ students with employers in Tokyo
- Managed stakeholder relationships across students and companies
Personal Assistant for Laboratory Team Leader
RIKEN, Brain Science Institute
Japan
2014 - 2016
- Managed NZD $1M+ equivalent budget tracking and reporting
- Coordinated laboratory operations including inventory, compliance, and safety
- Liaised with international institutions including Princeton and Harvard
- Planned and delivered high-profile events, including hosting Nobel Laureate Edvard Moser
- Funded by the Japanese Government with its annual budget of JPY 88 billion. (Team Leader: Dr. Andrea Benucci)
Personal Assistant for Editor in Chief (Specializing in the Middle East and Chernobyl)
DAYS JAPAN
Japan
01.2008 - 01.2012
- Coordinated international projects and events in high-risk and sensitive environments
- Managed stakeholder engagement including diplomatic and military contacts
- Supported establishment of a photojournalism training programme
- Photo journalism Publishing company
Personal Assistant for Ambassador and Second Secretary of Culture Department
Embassy of India
Japan
01.2007 - 01.2008
- Managed high-level diplomatic coordination and communications
- Acted as first point of contact for VVIP engagements including the Manmohan Singh delegation during the G8 Summit
- Liaised across government, diplomatic, and private sectors
Education
Graduate Diploma in Project Management
Te Pūkenga - UCOL
Palmerston North2018
Skills
- Planning & Scheduling Coordination
- Operational & Administrative Support
- Stakeholder Engagement (internal & external)
- Risk Identification & Issue Resolution
- Strategic & Forward Thinking
- Confidential & Sensitive Information Handling
- Process Improvement & Quality Assurance
- Relationship building
- Project management
- Project coordination
- Negotiation
- Problem-solving
- Multitasking and organization
- Coaching and mentoring
- Event & Programme Coordination
Certification
Certificate in Leadership and Management (Parts 1–3), 2022
Timeline
Legal Secretary
Jacobs Florentine
02.2023 - Current
Personal Assistant for Editor in Chief (Specializing in the Middle East and Chernobyl)
DAYS JAPAN
01.2008 - 01.2012
Personal Assistant for Ambassador and Second Secretary of Culture Department
Embassy of India
01.2007 - 01.2008
Office Manager/Student Support Manager
IPU New Zealand
2019 - 2022
Exam Invigilator - TOEFL
Te Pūkenga - UCOL
- 2018
Liaison/Career Adviser
Saitama International Association
- 2017
Personal Assistant for Laboratory Team Leader
RIKEN, Brain Science Institute
2014 - 2016
Graduate Diploma in Project Management
Te Pūkenga - UCOL