AARYA AMBIKA RAJAGOPAL
AUCKLAND,NEWZEALAND
Summary
Dynamic administration and coordination professional with over six years of experience in managing large-scale programs, candidate placement drives, and multi-site operations. Expertise in end-to-end coordination, CRM/MIS management, documentation, compliance tracking, and stakeholder engagement ensures seamless operational efficiency. Recognized for delivering accurate records and streamlining workflows while supporting teams in fast-paced environments, consistently providing high-quality experiences for candidates and clients. Holds full New Zealand work rights (visa valid until July 2028) and adeptly adapts administrative skills to enhance recruitment and service operations.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Sky Tower Host
Sky City Entertainment Group
Auckland, New Zealand
02.2026 - Current
- Coordinated front-of-house operations, scheduling, and ticketing
- Maintained accurate transactional records, POS reports, and reconciliations
- Managed email, phone, and in-person enquiries professionally
- Assisted with inventory tracking, stock control, and retail documentation
- Supported compliance, health & safety, and operational reporting
Research Assistant
Auckland University of Technology
09.2025 - Current
- Support 3+ concurrent research projects through structured documentation, milestone tracking, and data compilation.
- Maintain digital research records aligned with university governance and compliance standards.
- Assist in analyzing datasets and preparing reports for internal review and external dissemination.
- Contribute to preparation of presentations and academic documentation for seminars and publications.
Academic Coordinator
Kumon, NZ
New Zealand
08.2024 - 01.2025
- Oversaw weekly scheduling and delivered tailored academic support to 100–200 students, ensuring optimal learning experiences.
- Implemented detailed systems for tracking student progress and maintaining accurate records.
- Executed data entry and reporting tasks to streamline administrative functions and enhance operational accuracy.
- Coordinated interactions with parents to ensure satisfaction with services provided.
Programme Co Ordinator
Additional Skill Acquisition Programme
Kerala,India
03.2018 - 07.2024
- Executed comprehensive recruitment tasks including sourcing, screening, scheduling interviews, and supporting onboarding procedures.
- Coordinated logistics, candidate communication, and employer engagement for more than 15 large-scale placement drives each year, optimizing recruitment processes.
- Oversaw maintenance of candidate databases in CRM/MIS systems, ensuring compliance with regulations and accuracy of records.
- Streamlined candidate interactions by overseeing queries, follow-ups, and providing regular process updates.
- Administered comprehensive contracts programme documentation, detailed enrolment records, and compliance reports for multiple institutions.
- Reviewed and updated monthly and quarterly reports for senior management, guaranteeing precision and adherence to submission deadlines.
- Outlined and implemented statements of work (SOWs) that specified project scope, timelines, and deliverables, facilitating successful execution of government-funded initiatives.
- Analysed data using Excel dashboards , Power BI to identify improvements and enhance operational efficiency
- Administered daily operations of the program, focusing on timely completion and strict quality assurance.
- Identified process gaps and implemented improvements to enhance workflow efficiency and team performance
- Supported cross-functional teams through coordination, planning, and progress tracking
- Led G Suite implementation across multiple institutions, enabling remote operations during COVID-19
- Designed and delivered targeted training programs for more than 100 employees, fostering increased system adoption and operational effectiveness.
Administrator
Industrial Training Institute
Kerala,India
06.2015 - 02.2018
- Maintained MIS, Excel, and Google Workspace records for 50+ international students, ensuring compliance with the Education.
- Coordinated 100+ annual student travel arrangements, liaising with 50+ host families and transport providers for safe, compliant movement.
- Managed accommodation logistics and conducted host family inspections, supporting 800+ student-days and enhancing wellbeing.
- Acted as liaison with parents, caregivers, education agents, and boarding staff, resolving welfare and administrative queries.
- Responded to after-hours student welfare incidents, ensuring safe, compliant outcomes and accurate record-keeping.
Education
Master of Project Management -
Auckland University of Technology
NZBachelor of Technology - undefined
CUSAT
IndiaSkills
- Candidate and client coordination
- Administrative management
- CRM and database management
- Stakeholder engagement
- Workflow optimisation
- Multi-tasking and time management
- Professional communication
- Team support and cross-functional collaboration
- CRM / MIS
- Microsoft 365 (Word, Excel Pivot Tables/Dashboards, Outlook, Teams)
- Point of Sale systems
- Learning Management Systems (Moodle, ERP)
- Data analysis and reporting tools (Excel dashboards, Tableau)
- Project management tools (JIRA, Agile planning)
- Digital collaboration tools (G Suite / Google Workspace, Zoom)
Certification
PRINCE2 Certificate in Project Management
Timeline
Sky Tower Host
Sky City Entertainment Group
02.2026 - Current
Research Assistant
Auckland University of Technology
09.2025 - Current
Academic Coordinator
Kumon, NZ
08.2024 - 01.2025
Programme Co Ordinator
Additional Skill Acquisition Programme
03.2018 - 07.2024
Administrator
Industrial Training Institute
06.2015 - 02.2018
Bachelor of Technology - undefined
CUSAT
Master of Project Management -
Auckland University of Technology