Yan Li
Grey Lynn,Auckland
Summary
Contract administrator and project support professional with a background in contract management, stakeholder coordination, and project tracking. Supports aircraft redelivery, invoice processing, financial reporting, and documentation control while using MS Project, SAP, and Contract Eagle to keep work organized and compliant.
Overview
17
17
years of professional experience
Work History
Contract Administrator
Airwork Holdings Limited
02.2020 - Current
- Researched and analyzed contract-related information, delivering monthly reports on contract activity and performance to inform strategic decisions.
- Processed import and export documentation, ensuring compliance with regulations.
- Managed aircraft acceptance and redelivery certificates, lease variations, insurance documentation, bills of sale, and delivery receipts to ensure compliance and accuracy.
- Monitored debtor collections per contract terms, initiating timely interventions on overdue debts to maintain cash flow.
- Managed billing and invoicing, including collections and follow-ups on overdue accounts.
- Invoice Processing, Payment Execution and Account Reconciliation
- Reporting monthly financial results, financial and non-financial KPIs, and outturn against budget and forecast
- Running the annual budgeting process and monthly forecast updates
- Coordinate with commercial and technical colleagues to ensure asset impairment risk is mitigated by ensuring aircraft and engine depreciation lives and residual values reflect asset condition and market value respectively
- Maintaining balance sheet reconciliations including investigating variances and understanding entries; and
Project Logistic Specialist
Auckland Council
10.2018 - 04.2020
- To lead CF's Sentient project data management, gathering and analyzing data and information on which to drive continuous improvement.
- Facilitated effective project delivery by providing quality project-related information to delivery managers.
- To advise and support program and project managers on resource and cost estimation issues during the project planning phase.
- To provide best practice and pragmatic project status advice.
- Applied clear and robust project processes to enhance project execution.
- Rack progress of project delivery through the IDF (Investment Delivery Framework) process and internal tracking mechanisms.
- Conduct project and contract closure activities under the IDF.
- Ensure a high degree of teamwork and collaboration with all relevant internal and external stakeholders including the community, Local Boards and Auckland Council.
- Foster positive and productive relationships which ensure the council's commitment to Māori is put into practice. All programs which impact sea, land and air to consider and engage with Iwi.
- Ensure Local Boards are consulted and engaged appropriately.
- Oversaw application of financial controls to ensure compliance and proper financial management.
Project Contract Administrator
NEW BRIGHT GLASS ENGINEERING
02.2015 - 07.2018
- Developed and negotiated contract variations to align terms with project goals.
- Managed contract-related paperwork to streamline documentation processes.
- Responds to inquiries and resolves problems concerning contracts.
- Monitored work progress to ensure timely delivery of finished products.
- Advises the management on matters requiring attention and implements their decisions.
- Gathered and analyzed project data to assess outcomes.
- Works with welders and glaciars of our plants, and others to ensure that goals are met.
Technical Engineer
SINOPEC
NANJING
09.2009 - 03.2013
- Supported power generation functions through technical expertise.
- Troubleshot breakdowns and safety issues, collaborating with maintenance team to implement effective solutions.
- Provided engineering input and leadership for diverse special projects, ensuring successful execution.
- Assisted with installing new systems and debugging machines at various sites.
- Conduct all analyses accurately, efficiently and in accordance with protocols.
- Follow and comply with all company health and safety standards.
Education
Master of Engineering - Project Management (MEPM)
Auckland University of Technology
01-2014
Bachelor of Engineering (BEng) -
Nanjing Institute of Technology
China01-2009
Certified Associate of Project Management (CAPM) -
Project Management Institute
Skills
- Contract administration
- Contract negotiation
- Contract Management Software
- Contract Managing System: Contract eagle
- Invoice processing
- Balance sheet reconciliation
- Project management software: Sentient; SAP
- Data analysis
- MS software proficiency
Affiliations
- The Institution of Professional Engineers New Zealand (IPENZ)
- Project Management Institute
REFERENCES
Referee available upon request.
Timeline
Contract Administrator
Airwork Holdings Limited
02.2020 - Current
Project Logistic Specialist
Auckland Council
10.2018 - 04.2020
Project Contract Administrator
NEW BRIGHT GLASS ENGINEERING
02.2015 - 07.2018
Technical Engineer
SINOPEC
09.2009 - 03.2013
Master of Engineering - Project Management (MEPM)
Auckland University of Technology
Bachelor of Engineering (BEng) -
Nanjing Institute of Technology
Certified Associate of Project Management (CAPM) -
Project Management Institute