Natalie Hewson

• Assisted the Executive General Manager, General Manager Sales, General Manager Operations, Divisional Health & Safety, General Manager People & Culture, and General Manager Technology by providing comprehensive administrative assistance on a daily basis.
• Monitored incoming emails and responded accordingly in a timely manner.
• Contributed to Senior Management Meetings by organizing agendas, coordinating venues and catering services. Additionally responsible for collating pre-read documentation, distributing minutes and following up on action items for prompt resolution.
• Conducted research on various topics as requested by executives or senior management personnel.
• Collated relevant information from the Senior Leadership Team and submitted it to Head Office for inclusion in the Board pack.
• Travel both domestic and international, includes flight, accommodation, and rental car bookings.
• Handle sensitive and confidential business and personnel information with total discretion.
• Partner with the Senior Leadership Team to define company strategy, culture, and goals.
• Assisted in organizing conferences, seminars and other events as directed by the executives.
• Managed all aspects of catering needs for special events hosted by the organization.
• Assist with other administrative and project support for the wider team. This includes office and facilities management when required.
• Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.

• Provide daily one-on-one support to the CEO and National Operations Manager, including calendar, and inbox management.
• Support Ulti Group's Board of Directors including board meeting planning, creating, and preparing board documents, correspondence, reports, presentations, and any associated travel requirements.
• Support Ulti Group's Leadership Team including, preparing Leadership agenda, minutes, correspondence, and any associated travel requirement.
• Arrange domestic and international travel for the CEO, National Operations Manager, Leadership Team, and the Ulti Group Limited Kerikeri staff. This includes flight, accommodation, and rental cars.
• Handle sensitive and confidential business and personnel information with total discretion.
• Partner with the Leadership Team to define company strategy, culture, and goals.
• Plan and manage external and internal events
• Assist with other administrative and project support for the wider team. This includes office and facilities management when required.
• Contribute to the Manufacturing Team to achieve their objectives and KPI's this includes, but is not limited to:

Create Job's in EXO

Create workbooks and documents

Closing off jobs once completed with all POs

Receipt and cost of all invoices

Complete paperwork and smart-sheets

• Monitoring of Ultiversary payments and ensuring the Team Leaders facilitate the payments.
• Work with recruiting Managers to create PDs, job offers, and contracts for recruits.
• Follow recruits through the onboarding process and issue company uniforms as per company policy.

• Provide daily one-on-one support to the CEO, including diary, calendar, and inbox management.
• Support IMAGR Board of Directors including board meeting planning and preparation, creating, and preparing board documents, any related correspondence, reports, presentations, and any associated travel requirements.
• Arrange domestic and international travel for the CEO, IMAGR Board of Directors, investors, and the wider IMAGR office. This includes flight and accommodation bookings, management of IMAGR travel insurance policy and claims, rental car bookings.
• Run personal errands for the CEO, as required.
• Handle sensitive and confidential business and personnel information with discretion.
• Complete ad-hoc projects to support the CEO as and when required, such as supporting capital raises.
• Support the IMAGR employee share option scheme, including management of paperwork and allocation spreadsheets.
• Partnered with the executive team to define company goals.
• Plan and manage external and internal events.
• Support meeting minute-taking and issuing minutes regarding HR/other confidential issues.
• Assist with other administrative and project support for the wider IMAGR team. This may include office and facilities management tasks when required.
• Step outside of my role when needed and contribute as part of the wider IMAGR team to achieve organizational objectives.

• Assist with meeting arrangements, diary management, board pack preparation, travel arrangements, expense claims, credit card reconciliations, general administration, departmental functions, handling confidential documents, member of Finance Leadership Team.

• An active member of the FLT.
• Arranging/assisting with all functions relating to internal and external meetings.
• Extensive diary management and coordination across multiple diaries.
• Obtain submissions from Divisions and individuals within the company, collate and distribute Board packs timeously.
• Obtain submissions from Divisions and individuals within the company, collate and distribute Risk and Audit Committee packs timeously.
• Co-ordination of yearly Company calendar Co-ordination of bi-annual, Board Meetings,Risk & Audit Committee Meetings and any other recurring meeting as needed.
• Coordination of bi-annual Results Presentations with extensive travel arrangements - including complex travel itineraries.
• Arrange local as well as international Roadshows with extensive travel arrangements - including complex travel itineraries.
• Prepare and submit expense claims forms and credit card reconciliations.
• General administration for the Finance Department, when required.
• Co-ordination of Departmental functions.
• Stand-in for CEO PA, when required
• Handling of confidential legal and HR documents.
• Handling of CFO's private affairs, when required.